Assistant Director, Proposals - Office of Sponsored Programs (A1700149)

Champaign, IL
Apr 07, 2017
Institution Type
Four-Year Institution

University of Illinois at Urbana/Champaign
Office of the Vice Chancellor for Research
Office of Sponsored Programs (OSP)
Assistant Director, Proposals

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The Office of Sponsored Programs (OSP),, at the University of Illinois at Urbana-Champaign is seeking an Assistant Director (AD) to provide leadership to and assist Associate Director, Proposals and Senior Associate Director of OSP with overall management of the Proposal Section of the OSP, particularly with the management of proposal volume and distribution, urgent submissions and aging proposals. The AD will exercise a wide range of independent judgement and discretion in discharging duties and responsibilities.

Manage the recruitment, hiring, orientation and professional development of the Proposal Team coordinators, including day to day supervision, setting team goals and objectives, implementing team building strategies, employing outcome measures to evaluate goal attainment, as well as individual and team productivity (quantity and quality), formulating workload metrics, coordinating work assignments, evaluating staff, maintaining appropriate and current job descriptions for positions and taking corrective action as needed.
Perform proposal submission reviews for sponsored projects on behalf of the University's Board of Trustees to ensure compliance with University and sponsor policies, which includes documenting, updating and maintaining internal research administration database system(s). Also responsible for timely review and submission of high profile, high risk or centralized units' proposals for the Urbana-Champaign campus

Assist in the development of submission policy and procedures as well as the creation of tools and dissemination of best practices to enhance and improve the submission lifecycle.
Advise internal and external constituents, and colleagues as a subject matter expert for a wide array of proposal issues, for interpreting, explaining and applying University and sponsor policies, as well as federal and state regulations related to research administration issues, especially as related to proposal submission.

Assist in development of training and tools to facilitate the ability of sponsored programs staff, university faculty, and research administrators to manage proposal submissions and maintain institutional regulatory compliance.

Develop and deliver training on proposal submission related topics to internal staff and campus customers, including onboarding of new OSP staff, SPaRC'Ed classes, SPaRC quarterly meetings and retreat, and various other campus-sponsored orientations and workshops.

Serve on campus-wide committees addressing sponsored projects issues and work with appropriate academic and non-academic units to implement solutions.

Represent Illinois at system-wide meetings and attend meetings and conferences of research administration societies and associations. Participate in workshops or seminars in research administration delivered internally or by such organizations as NCURA or SRA.

Act as resource and back-up to the Associate Director of Proposals, coordinating communications with, and responding to inquiries from the Proposal Section and others.


Bachelor's degree required.

Required: One year of experience in analyzing or developing complex, sponsored program proposals. Three years of experience in financial and strategic planning in support of research, and finalizing transactions within an academic environment. Experience in leadership and facilitation skills. Certification from the University of Illinois at Urbana-Champaign in research administration ("Illini CRA"), or the ability to work towards that certification within two years of employment. Highly developed customer service and communication skills and ability to work independently, but also as a member of an effective, integrated team. Well-developed organizational, analytical and problem-solving skills with the ability to complete multiple tasks, work effectively under deadline pressure and to successfully manage competing priorities with tact and efficiency. The ability to complete multiple tasks, work effectively under deadline pressure and to successfully manage competing priorities with tact and efficiency. A working knowledge of federal, State of Illinois, and industry policies and procedures for the conduct of sponsored programs and of the University of Illinois business procedures. Extensive knowledge of PC-based tools including Word (especially track changes and other document review functions), Excel, and database applications. Ability to develop presentations and other information displays to effectively communicate ideas and analyze situations.

Preferred: Three years of experience in a university pre-award research administration office. Experience in personnel management. A working knowledge of federal, electronic submission portals, including FastLane, ASSIST, Workspace, etc. A working knowledge of State of Illinois, electronic submission portals, including IWAS, eGrants, etc. A working knowledge of commons industry, electronic submission portals, including proposalCENTRAL, Grants@Heart, etc,

Proposed start date: as soon as possible after closing date. Salary: Commensurate with qualifications and experience.

Appointment Status: Regular 100% academic professional appointment / 12 month service basis. Benefit eligible position.

Applications must be received by May 1, 2017. To apply, all candidates must submit an online profile through by the close of the posting period. Qualified candidates must upload a letter of which details qualifications noted above, resume and the names and contact information of three professional references. All requested information must be submitted for your application to be considered. Incomplete applications will not be reviewed.

For further information please contact Susan Key, Human Resources,

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University's commitment to diversity, please visit

Organization Name: Office of Sponsored Programs
College Name or Administrative Unit: Office of the Vice Chancellor for Research
Category: Academic Professional
Open Date: 03/15/2017
Close Date: 05/01/2017


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