Education Program Coordinator

Aurora, CO
Apr 07, 2017
Institution Type
Four-Year Institution

*Applications are accepted electronically ONLY at*

University of Colorado Denver l Anschutz Medical Campus

School of Medicine Department of Pediatrics, Section of Genetics

Education Program Coordinator (Academic Services Senior Professional)

Position #729520 - Requisition 09055

The University of Colorado Denver Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver-one of America's most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.

The section of Clinical Genetics and Inherited Metabolic Diseases has 42 faculty with on-going interests in the area of education for clinical and medical genetics.

Job Summary:
The University of Colorado Denver l Anschutz Medical Campus is seeking applications for an Education Program Coordinator. This full-time, University Staff (non-classified) position will: provide primary support to the Medical Genetics and Genomics residency, Medical Biochemical fellowship, Clinical Biochemical Fellowship, and Laboratory for Genetics and Genomics (combined Cytogenetic and Molecular Genetics) fellowship programs, the fellowship program director, education director, clinical rotation director, and the education-related functions of the section. The position is responsible for restricted funds associated with the fellowship, and identifying funding sources for incoming fellows (in collaboration with the fellowship director and business manager). This position interacts with internal and external customers as well as national and international visitors. This position will also be involved in working with faculty from the Human Medical Genetics and Genomics research team as well as the Adult Medical Genetics, Prenatal Diagnosis, and Hereditary Cancer clinics as residents/fellows rotate through these departments.

Examples of Work Performed:

Residency/Fellowship Coordinator Duties:
  • Coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program's curriculum and adhere to ACGME and LCME requirements.
  • Provides guidance to students/residents/fellows on program, hospital and GME policies, and non-clinical aspects of the program by acting as the resident expert on fellowship/GME policies and procedures and providing guidance to students, residents and faculty.
  • Works closely with the fellowship director, section head, fellows and administrative support staff to establish and disseminate annual rotation, clinic and call schedules.
  • Responsible for the dissemination, management and completion of student/resident/fellow, faculty, and program evaluations via MedHub to include initiation, tracking, follow-up reminders, and review.
  • Coordinates accreditation activities including LCME and ACGME Site Visits, and annual program reviews. Accreditation preparation activities includes working closely with program director, section head and faculty members on document review and preparation, compiling program-specific statistical information and benchmark data, coordinating complex schedules, accompanying site visitors during the accreditation process.
  • Work closely with the Program Director to review and manage duty hours and reporting issues or concerns to the program director and fellow. Completes evaluation reports and ensures reporting/completion compliance.
  • Ensures hospital and GME policies and procedures are enforced, and that departmental and program policies and procedures are created and enforced. Works closely with the program director with annual updates of program-specific documents and fellowship manual.
  • Assists the PD and faculty in planning, developing, and implementing student/residency/fellowship program quality improvement projects through meeting coordination, document preparation, and tracking.
  • Administers MedHub (GME Residency Management System). Record training site/time distribution in MedHub for each resident/fellow for Intern Resident Information System (IRIS) reporting to CMS and HRSA.
  • Manage program operations budget and reimbursements to residents/fellows/faculty. Completes Resident Charge Sheets (RCS) accurately reflecting appropriate funding sources, submits reimbursement and travel reimbursement requests through (CHCO) or Concur depending on the funding source. Manage fellowship restricted fund (CHCO) and book fund (UCD).
  • Fund raises and manages expenses to budget for annual Cotton Conference meeting. Manages all aspects of the conference to include finding guest speakers, making travel arrangements, securing conference site, selecting food, preparing agenda, coordinating continuing education credits, issuing certificates of completion, organizing presentation slides, etc.
  • Oversees current and new updates of the ACGME and/or LCME requirements and procedures to help maintain program compliance and accreditation by logging into website regularly and reviewing/taking action on program updates sent by those entities.
  • Manages annual recruitment including the administration of ERAS and NRMP, applicant interviews and resident/fellow selection.
  • Assists faculty with any administrative tasks that are requested, including calendaring, correspondence and program representation.
  • Provides back-up support for other administrative positions and participates in shared duties of support staff.
  • Assists with department conferences/retreats to include weekly fellow's talk, monthly M&M, fellow's book club, etc.
  • Assures accuracy of travel documentation; monitors and tracks budgetary items and purchase requests.
  • Maintaining various sensitive documents pertaining to accreditation and regulatory compliance
  • Supporting insurance management and reimbursement functions
  • Oversee supply purchases for the department, including general office supplies and educational materials.
  • Performs other tasks/duties as assigned.

Genetic Counseling Education Coordinator Duties:
  • Assist GENC program director and admissions committee members as needed on recruitment interview days to ensure candidates' comfort and the smooth flow of interviews, post-interview transportation needs, etc.
  • Work with GENC program director and section business manager to complete and submit needed paperwork for incoming student onboarding to CHCO, e.g. non-employee staff entry forms.
  • Process and distribute course evaluations and maintain copies for accreditation review.
  • Work with GENC program director to assess current status/progress of ongoing initiatives and implement new projects needed to support GENC program operation and any updates to accreditation. Examples may include development and maintenance of student and alumni databases, updating of records of Capstone/thesis projects, sending mass mailings or e-surveys to target groups, development of website or newsletter content, etc.
  • Provide general support for course faculty to help ensure the smooth running of their courses. Many course faculty are experienced and quite self-sufficient, so may not need much. Assisting with reminders for guest lecturers, requesting PPT slides for handouts or posting to course websites, copying handouts, and sending parking passes to off campus speakers are examples of potential support tasks.

Clinical Rotation Program Assistant Duties:
  • Coordinate rotation appointments for clinical director with medical students and outside residents/fellows via Outlook system.
  • Ensure rotators are familiar with evaluation process for Clinical Genetics and Metabolism rotation and that each rotator completes the necessary evaluations.
  • Review ACGME criteria for each rotator and ensure that Clinical Genetics and Metabolism rotation is in line with their educational requirements.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Salary and Benefits:

The hiring salary for this position is $50,000 - $51,000 and is commensurate with skills and experience. This position is not eligible for overtime compensation.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at

The University of Colorado Denver Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Minimum Qualifications:
  • Bachelor's degree from an accredited college or university in a related field.
  • Two (2) years' of experience working in an administrative and/or office management role in an academic and/or health care setting.
  • Experience working with Microsoft Office applications (Word, Excel, Access, PowerPoint).
  • Previous budget and auditing experience.

Substitution: Relevant experience in a similar environment may substitute for the degree on a year-for-year basis, but not the specific experience.

Condition of Employment:
  • Must successfully pass a drug test through Children's Hospital Colorado.
  • Must be willing and able to successfully pass a national criminal and sex offender background check.

Preferred Qualifications:
  • Three to five (3-5) years' of direct experience as a fellowship, resident or medical student program assistant/coordinator.
  • Experience working with Medhub is highly desirable.
  • Experience with fundraising and managing expenses.

Competencies/Knowledge, Skills, and Abilities:
  • Excellent organizational skills, an ability to multitask and prioritize competing priorities.
  • Must have an interest in medical education and the desire to work in a health care setting.
  • Must be comfortable working in a collaborative team environment consisting of diverse populations of staff, faculty, students/residents/fellows and other administrative personnel.
  • Ability to communicate and convey information and ideas clearly and concisely to individuals or groups.
  • Ability to work independently and manage time to complete tasks efficiently.
  • Must be proactive in taking advantage of learning opportunities and using newly gain knowledge and skills to enhance job performance.
  • Must possess excellent communication skills.
  • Knowledge of, and the ability to become fully competent in computer programs essential to the Fellowship, including the Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook), the Electronic Residency Application System (ERAS), OnCall (amion) scheduling tools and MedHub. Software used will continue to change, so adaptability to new electronic programs and tools is essential.

Special Instructions to Applicants:*Applications are accepted electronically ONLY at * REQUIRED APPLICATION MATERIALS: 1). A cover letter of application which specifically addresses the job requirements and outlines qualifications. 2). A current resume/CV. 3). List of 3-5 professional references. Questions should be directed to Dr. Anne Tsai at

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references. Please do not submit any of your application material (via email) to the job posting contact.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled.

Job Category: Academic Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 20873 - SOM-PEDS Stolinsky GenOps

Schedule: Full-time

Posting Date: Apr 6, 2017

Closing Date: Ongoing

Posting Contact Name: Dr. Anne Tsai

Posting Contact Email:

Position Number: 00729520


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