Personnel Administrator

Apr 06, 2017
Institution Type
Four-Year Institution

Northeastern University

Personnel Administrator

Requisition Number: STFR003644

Division/College: College of Social Sciences and Humanities

Location: Boston Main Campus

Full-time/Part-time: Full Time


Reporting to the Director of Personnel Administration in the College of Social Sciences and Humanities Office of the Dean, the Personnel Administrator is responsible for coordinating and preparing job requisitions and hiring paperwork, including appointment letters for new faculty and staff; managing part-time faculty hiring, grant-funded hiring and renewals, staff appointments, visiting appointments (paid and unpaid), and temporary non-student appointments; ensuring timely renewal of grant-funded appointments; training new departmental staff on part-time hiring processes; processing personnel transactions such as terminations and job changes; and assisting the Director of Personnel Administration with other faculty and staff hiring. The Personnel Administrator also works with Director and the Office of Global Services on processing the necessary paperwork for J1 Scholars; works with new hires to complete the online I-9 process; tracks part-time faculty expenditures and extra compensation payments for teaching; and prepares timely reports.
Other responsibilities include auditing the monthly payroll, providing ad-hoc personnel reports to college leadership, staying abreast of the latest Human Resources and University policies and procedures, cross-training as back up for Director as necessary. S/he also assists the Director, the Associate Dean of Administration and Finance and the Associate Dean of Academic Affairs, Diversity and Inclusion and with annual performance management and merit process and other personnel tasks as necessary including maintaining the college's personnel files and databases. Other duties as assigned.


Bachelor’s degree and 2 - 4 years of administrative experience, with preference for experience in personnel administration, are required. Excellent software skills, including Word and Excel, and database experience are required. Excellent interpersonal and communication skills are required as well as an attention to detail. This person must be able to work independently, to use tact and good judgment, to maintain confidentiality, and to prioritize and adhere to deadlines. Experience with Banner HR and People admin, and the ability to quickly learn university systems are a plus.

Additional Information:

To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


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