Administrative Assistant

Apr 05, 2017
Institution Type
Four-Year Institution

Northeastern University

Administrative Assistant

Requisition Number: STFR003640

Division/College: University Advancement

Location: Boston Main Campus

Full-time/Part-time: Full Time


The Administrative Assistant is a critical member of the Office of University Advancement, providing front-line customer service and serving as the first point for internal and external constituents. This position is responsible for providing excellent customer service including greeting visitors, handling inquiries, and answering and directing telephone calls. Under the supervision of the Assistant Director of Finance, Operations, and Special Programs, the Administrative Assistant will provide day-to-day office support including maintaining a welcoming reception area, distributing all incoming mail, ordering office supplies and placing work orders as requested by staff members. This position oversees the scheduling of conference rooms. This is a critical position to the Advancement office as the Administrative Assistant will be the first point of contact for donors, students, faculty/staff and other visitors to University Advancement.

The Administrative Assistant is also responsible for providing budgetary support to the Operations team including monthly budget reconciliations for approximately 17 operating accounts, processing payment for invoices, managing various vendor accounts that service University Advancement, and partnering with Advancement Events to track budgets and ensure timely payments.

The Administrative Assistant will provide administrative support, which may include calendar management and scheduling. Working closely with the Assistant Director and the Associate Director, Finance and Operations, the Administrative Assistant will assist with various component of the University Advancement's talent management initiative including assistance with workshops and training sessions and onboarding new employees.

The Administrative Assistant will work under minimal supervision and be extremely proactive by foreseeing and implementing projects for the office that will typically be completed at their own discretion.


Associate’s Degree required, Bachelor’s Degree preferred; one to three years of experience working in an office environment, preferably higher education, including one to three years of experience in a customer service role; Must be able to work in a fast-paced environment where out of the box thinking and proactive assistance is highly sought and valued; Strong organizational, communication (written and oral), interpersonal, and computer skills (Microsoft Office including Word, Excel, PowerPoint, and Outlook are required); Extremely detail oriented; High level of self-confidence and enthusiasm; Positive, helpful attitude; Must be an innovative, self-starter and possess a demonstrated ability to be proactive and productive with minimal supervision; Ability to confidently and diplomatically interact with donors, faculty/staff, vendors, and other visitors is crucial; Demonstrated leadership qualities.

Additional Information:

To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


Similar jobs

Similar jobs