Financial Technician II

Apr 05, 2017
Institution Type
Community College

Financial Technician II

West Valley-Mission Community College District

Closing Date: 5/2/2017

The Finance Department is seeking a talented individual to fill the position of Financial
Technician II.

The West Valley-Mission Community College District is located in the heart of Silicon Valley. Our staff and faculty are among the most qualified in the state and our students appreciate our two colleges for our friendly staff and supportive atmosphere.

Under direction of the Accounting Manager or other assigned supervisor, prepare, process and to provide information and assistance to District personnel regarding issues and questions.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.

100% of full time, 37.5 hours per week, 12 months per year, with anticipated start date of June 12, 2017. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.

Work Location: West Valley-Mission Community College District, located on the West Valley College campus, Saratoga, CA.

Salary and Benefits:

Anticipated Hiring Range:

  • $4,448-$4,845 monthly (WVMCEA Salary Schedule, Range 59, Steps A-C).

Benefits include:

  • Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
  • Employer-paid long term disability for employee.
  • Voluntary life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 10 days vacation leave accrued annually; rate increases step-wise up to maximum 22 days vacation leave accrued annually.
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Educational growth incentive program from $40 to $200 monthly.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalPERS retirement.
  • Position is union affiliated with required dues.

Minimum Qualifications:

Any combination equivalent to:
1. Education - Bachelor’s degree in accounting, finance or closely related field;


2. Experience - Two years of increasingly responsible financial record-keeping experience;


3. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.

Examples of Duties and Responsibilities:
To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

  • Receive, review, audit, and verify reports or other financial and statistical documents; perform analysis and maintain controls; balance accounts and produce trial balances.
  • Compile data and establish new accounts as needed; review, verify, audit and process a variety of documents and accounts related to financial aid or student collection activity; assure the accuracy of data, rates, calculations, account codes, and other information; detect, trace and correct errors and discrepancies; contact involved parties to verify information; add, delete, correct and adjust financial information and assure accuracy, completeness and compliance with federal requirements; prepare adjustment documentation. Coordinate and balance all financial aid transaction detail with each college Financial Aid Office.
  • Coordinate and prepare distribution of financial aid award checks for all financial aid programs; maintain the check disbursement journal, control ledger and related records; reconcile and adjust accounts according to requirements of the funding agency.
  • Manage cash, including monthly bank reconciliation, to ensure accuracy of cash balances. Balance and maintain all documentation related to federal draw down accounts funding financial aid cash accounts. Prepare, balance and maintain county affidavit information for federal cash accounts.
  • Prepare, audit, balance, process and maintain records for student receivable refunds including refunding through E-commerce credit card system or by District warrant.
  • Assist in analyzing, coordinating and processing student receivable accounts and student loan accounts for collection from independent agencies. Coordinate all collection activity between the District and collection agencies including analysis of monthly payment from collection agencies, posting and maintaining student account records and reconciling balance sheet accounts. Maintain detailed records of all transaction related to collection of student debt. Respond to inquiries and answer questions from students and outside agencies regarding student debt.
  • Maintain various records and reports; compute and reconcile financial and statistical data and transactions; post and prepare summaries, statements and reports.
  • Maintain comprehensive financial and statistical reports, records and files according to legal requirements and District retention policies for Financial Aid and Student collection activity; respond to inquiries and answer questions; post and prepare various District, County, State and federally-mandated summaries, statements and reports; assist in preparing special, supplemental and year-end reports, forms, records and documents.
  • Research and complete various claims, verifications and other documents; research and resolve issues and questions according to District policies and procedures; communicate with District, County, State and federal personnel to explain or obtain information.
  • Operate a microcomputer to input, sort, compile, process and post various financial and statistical data and information to an automated financial accounting system; sort, retrieve, review and analyze data and generate computer documents and reports according to established time lines; interface with District information services systems and personnel; store, back-up and retrieve data according to established guidelines.
  • Operate a microcomputer, using spreadsheet, database, word processing and specialized financial software; operate other office equipment such as a calculator, copier, typewriter and facsimile machine, check signing equipment and sealer equipment.
  • Respond to requests from independent and internal auditors; provide information and assistance as requested.
  • Perform related duties as assigned.

For more information on this position and to apply, please visit our website at the following link:

Applicants who, due to a disability, require accommodations to complete the application, testing or interview process, please contact Human Resources at (408) 741-2174 to arrange for assistance.

West Valley-Mission Community College District is an Equal Opportunity Employer.


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