Secretary V

Location
Chicago
Posted
Apr 05, 2017
Institution Type
Four-Year Institution
About The Unit:

Unit Job Summary: Under minimal supervision and with a high level of proficiency, the Secretary V provides highly complex administrative support , which includes but is not limited to, calendar management; answer, screen and evaluate telephone calls and requests; create and maintain complex filing systems; organize travel itineraries; distribute schedules; arrange meetings, events and conferences; Process and disseminate correspondence and letters. Participate in regularly scheduled staff meetings. Offer input and provide assistance as needed with regard to workflow and planning. Assist faculty with clinical responsibilities on all levels both individually and programmatically. Ensure that all incoming mail is acted upon or distributed. Maintain an organized filing system for all information related to the individual programs. Coordinate the Faculty's responsibilities in various societies/committees. Exchange pertinent information with individuals outside the Section or the Institution as required. Attend meetings acting as representative for Section and bring common issues for discussion and propose suggested solutions. This is an academic discretion position.

Unit Education: High School Diploma or GED required. Bachelor's Degree preferred.

Unit Experience: Five years of office experience required. University or Academic medicine experience preferred.

Unit Job Function Competencies: Candidates must demonstrate the following competencies: Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others;. Communicate effectively in English, both orally and in writing; identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team; use or learn a range of position related software applications; previous secretarial, accounts payable and accounts receivable experience required; experience making professional travel arrangements and organizing and supporting conferences required; previous experience working in an clinical academic environment preferred; proficient knowledge of Microsoft Word, Excel and Outlook required.