Accountant II

Apr 04, 2017
Institution Type
Four-Year Institution
General Description of Position: The Administrative Support Center is seeking applicants for an Accountant II position. This position is responsible for the management of Accounts Payable, Accounts Receivable, and Storeroom accounting for the Division of Facilities.  Information about the Department:

Visit the Administrative Support Center website:

Diversity and Inclusion: Kansas State University embraces diversity, and promotes inclusion in every sector of the institution. The university established the Office of Diversity, led by the associate vice provost for diversity and a dedicated staff.  Additionally, each college has a designated Diversity Point Person to provide insight and guidance.  

Kansas State University received the prestigious Higher Education Excellence in Diversity, or HEED, award from Insight Into Diversity magazine for the past three years.  Multicultural students account for 15 percent of our student population, a university record and continuing trend.

Job Description:
  • Direct day-to-day operations and auditing of Accounts Payable and Accounts Receivable; co-direct day-to-day operations of purchasing and inventory, and operations of general ledger. This includes analysis of expenditures and revenue for accounts along with yearly vehicle registration and insurance. Follow all state and university policies and procedures.   Coordinate data from all departments within Facilities for billing. Review, edit and process Facilities invoices against appropriate accounts.

  • Provide technical assistance and training for staff on Accounts, Accounts Payable, Accounts Receivable, Inventory, Purchase Order Procedures, and recommend revision in structure and reporting. Consult daily with Facilities Customer Services, KSU Accounting, KSU Purchasing, Cashiers and Student Accounts, Sponsored Projects Accounting, and/or University Auditor on projects and issues as they arise.

  • Audit work and records of Accounts Payable, Accounts Receivable and Purchasing for accuracy before submittal to Accounts Payable, Accounts Receivable, University Accounting Systems, CashNet and AIM. Audit Storeroom account balances, transferring funds as necessary to ensure payment.

  • Report, verify, and monitor property inventory for the Division of Facilities including fixed assets reports, consumable inventory reporting and yearly verification. Provide guidance and training on accounting and fiscal procedures to Facilities director and university departments. Research state, federal, and university policies and procedures for application to Facilities.

  • Serve as manager in case of absence of Accountant IV and backup for Accounts Payable and other duties as assigned.

  • Reconcile special projects utilizing information entered in University Financial System and Facilities AIM system. Identify, analyze and resolve issues in facilities AIM system for accounts payable, accounts receivable, billing and purchase orders.

  Required Minimum Qualifications: Two years of experience in professional accounting/auditing work. Education may be substituted for experience as determined relevant by the agency.  Preferred Qualifications:
  • Graduation from high school or equivalent including bookkeeping/accounting coursework

  • Five years of experience in bookkeeping related duties including computerized programs

  • Accounts Receivable/Payable experience including two years of experience in professional accounting/auditing and or education in auditing/accounting

  • Proven experience in customer service

  • Knowledge of computerized accounting software. Prefer experience with LOTUS 123, Microsoft Office and Windows applications, E-Forms, FIS, CashNet, and AIM Accounts Payable Software.

  • Knowledge of the principles and techniques of supervision

  • Skill in processing accounting work on a large scale and work independently.

Special Instructions to Applicants: To apply, submit an application, cover letter, resume, and contact information of three professional reference.  Screening of Applications Begins: Application Deadline: April 28, 2017  Salary Range / Pay$15.67 to $24.29 Benefits Summary:  This position is benefits eligible: health insurance, life insurance, retirement plans, tuition assistance program, paid time off – vacation, sick and holidays. To learn more visit: Equal Employment Opportunity: Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees. Equal Employment Opportunity is the Law.  Background Screening Statement: In connection with your application for employment, Kansas State University may procure a Background Screen on you as part of the process of considering your candidacy as an employee. 

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