Senior Administrative Coordinator

Fort Worth, TX
Apr 04, 2017
Institution Type
Four-Year Institution


Requisition Number

Job Title
Senior Administrative Coordinator

Institute for Patient Safety - 330080

Quick Link


Department Overview
In 2015, the Texas Legislature provided initial funding to UNTHSC to establish the Institute for Patient Safety (IPS). Founding Member Institutions included UNTHSC, Texas Christian University, John Peter Smith Health System, and Cook Children's Hospital. The Institute is creating a state-wide approach to decrease harm to patients from medical care by developing collaborative partnerships of patients and families, academic institutions, healthcare systems and community organizations. The goals of the IPS are to improve patient safety and reduce preventable patient harm through education, research, safety improvement, and informing and assisting leaders to adopt patient safety policies.

The Institute for Patient Safety (IPS) Senior Administrative Coordinator is responsible for providing high-level administrative support by conducting research, preparing financial reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Position Details
The Institute for Patient Safety Department at the University of North Texas Health Science Center is seeking to hire a Senior Administrative Coordinator to join our team. Responsibilities of the position include but are not limited to:

* Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
* Answer phone calls and direct calls to appropriate parties or take messages.
* Review and analyze budget reports, prepare and develop budget modifications and recommendations.
* Attend meetings to record minutes.
* Greet visitors and determine whether they should be given access to specific individuals.
* Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
* File and retrieve corporate documents, records, and reports.
* Open, sort, and distribute incoming correspondence, including faxes and email.
* Make travel arrangements and travel with the IPS team to local and national conferences.
* Prepare responses to correspondence containing routine inquiries.
* Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
* Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping.
* Performs other duties as assigned.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Required Qualifications
The successful candidate will possess a Bachelor's degree and two (2) years of related experience; or equivalent combination of education and experience.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

* Five years of experience with office management and project coordination in an academic environment.

Special Instructions to Applicants
Applicants must submit a resume with their online application.

Pay Rate
Salary Commensurate with Experience

Pay Basis

Job Type

Work Schedule
Monday - Friday

Application Types Accepted
Main Form

Occupational Exposure to HIV/HBV?

Occupational Exposure to Hazardous Chemicals?

Occupational Exposure to Tuberculosis?

Security Sensitive?

Require a valid Texas Driver's License?

Require a certification?


Official Job Title
Senior Administrative Coordinator

Job Open Date

Job Close Date
Open Until Filled

Job Category


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