Asst. Director Center for College Student Success

Apr 04, 2017
Administrative Jobs
Academic Affairs
Institution Type
Four-Year Institution
About The Unit: The Office of the Dean of Students in the College has broad responsibility for the success of all College students and oversees a dedicated staff of academic advisers, senior advisers and deans who provide academic advising; counseling to students around academic and personal issues, and long term planning; referrals for students to other campus resources; advice on applications to prestigious scholarships, as well as preparation for graduate and professional school. The Dean of Students reports directly to the Dean of the College. In addition to the generalized academic support offered by the College Advising staff, the office offers specialized academic support to those students who are first in their family to attend college, come from under-resourced backgrounds, or who may be undocumented, DACAmented, or have mixed status families. This specialized support is provided through the Center for College Student Success (CCSS). CCSS aims to support and celebrate these students in particular, all the while remaining an inclusive resource for all students. CCSS was founded on three pillars: Advising, Resources, and Support. Advising: The four College Advisers, Director and Associate Director, assigned to CCSS advise students on course selection and progress toward their degree, and also help them navigate University resources, strategize opportunities for personal development, and address the unexpected issues that may arise during their time in the College. These staff members provide guidance and seek to help students build and grow their support and professional networks. Resources: In addition to developing programming that helps students access University resources, CCSS offers students resources to help them be successful, including a free printing station, a lending library for course books, and loaner laptops. Through the Dean of Students office, CCSS also administers an emergency loan for students who find themselves experiencing unexpected financial difficulties. Support: CCSS offers students a sense of community through its friendly study space, mentoring programs, and discussion groups. CCSS provides opportunities for education and advocacy, and has formed strong community partnerships both with other University offices and departments, with Registered Student Organizations who serve our student populations, and with faculty, staff and alumni. As part of its mission dedicated to student success, CCSS offers the Chicago Academic Achievement Program (CAAP), a summer program that provides early exposure to scholarly and social life at the University of Chicago. The program is targeted at academically talented incoming first-year students, many of whom are the first in their family to go to college or who come from low-income or under resourced backgrounds. Through an intensive seven-week residential program the summer before their first year, CAAP students engage in UChicago Core-level coursework, develop social networks, connect with campus resources, and explore the city of Chicago. During their first year in the College, students continue their personal development through resource workshops, social events, and individual advising with CCSS staff. CAAP aims to support students in their academic development and success; as such, CAAP also covers students' summer earnings and work study expectations for financial aid.

Unit Job Summary: Reporting to the Assistant Dean of Students and Director of CCSS, the Assistant Director of CCCSS will assist in the administration of the CAAP Summer Academy, CCSS academic year programming, and serve as an academic adviser. Some evening and weekend hours are required as well as other program-related duties as assigned. Essential Functions and Responsibilities 1. Program Administration (30%): Oversee management of CAAP academic year program components, including planning and scheduling workshops/study sessions/social events, reserving rooms for classes and events, corresponding with invited speakers and guests, and other planning and implementation of program components as needed; - Oversee management of the Maroon Mentors and First-Generation Alumni Mentoring Programs, including recruitment, training, events, newsletters, and other planning and implementation of program components as needed; - Coordinate textbook and laptop lending libraries; - Assist CCSS Director and office team with developing new programming initiatives for first-generation and low-income students; - As needed, represent the program with partner offices and peer institutions; - Implement budget and tracks expenses related to programming and academic materials; - Assist Director and other team members with calendar management, document deadlines, cyclical planning, and other schedule-related matters; - Provide general office management including ordering office and coffee supplies and maintaining a welcoming environment. 2. CAAP Student Advising and Support (15%): - Provide advising through regular meetings and outreach to CAAP students (at least one individual meeting with each scholar over the summer); - Monitor student academic performance and progress and works with Academic Advisers and the CAAP Director to coordinate academic interventions when needed; - Identify and connect students to appropriate campus resources, e.g. tutoring, career specific advising, and study skills support; - Ensure student program compliance and track student program participation and academic progress through CAAP portfolios; - Serve as Summer Academy on-call contact (rotating duties with the Director) when logistics-related issues arise outside of regular business hours. - Help to research, compile and analyze data to create reports, proposals and other documents including, but not limited to, student progress reports. 3. Supervisory and Personnel Duties (15%): Recruit, schedule, and supervise term-time and Summer Academy program student staffs including five CCSS student coordinators and five CAAP Interns and RAs; 4. Academic Advising (15%): Advise a small group of students during the academic year on course selection and progress towards degree (approximately 60 students a year); - Demonstrate expertise in all areas related to academic advising; - Respond to queries about students from faculty, parents, and staff; - Refer students to appropriate resources; - Serve as Adviser on Call during business hours (two days per quarter); - Demonstrate knowledge about the curriculum, majors and minors, the range of course offerings, and issues related to test and transfer credit; - Demonstrate knowledge about study abroad programs, internships, campus jobs, student activities, and graduate school and career planning; - Keep records of student degree programs and notes on student conversations; 5. Communications & Marketing (15%): - Collaborate with the CCSS Director to develop and implement marketing, recruitment, and fundraising strategies for CCSS programming and CAAP summer academy; - Help maintain program website, recruiting and marketing materials; - Monitor and engage Facebook, Instagram, and other social media accounts. 6. Supporting Recruitment for CAAP Summer Academy (10%)

Unit Education: Bachelor's degree required. Advanced degree in education or a related field preferred.

Unit Experience: Minimum three years of higher education experience required; five years preferred. Demonstrated commitment to working with young adults, especially those from underrepresented backgrounds, required. Experience working with a diverse student population required. Experience supervising staff preferred. Demonstrated commitment the values and goals of a liberal arts education required. Experience with event planning, logistics, and business communication required. Ability to maintain confidentiality required.

Unit Job Function Competencies: Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required. Experience with working with program review and student learning assessment preferred. Experience working with donor development and grant proposals strongly desired. Supervisory skills, project management skills, interviewing skills, analytical skills, and interpersonal skills required. Knowledge of data analysis and data management strongly preferred. Proficiency with Microsoft Excel, Word required. Willingness and ability to learn new software and database tools required. Ability to work some nights and weekends.

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