Associate Vice President for Finance

Location
Montclair, NJ
Posted
Apr 03, 2017
Institution Type
Four-Year Institution
Montclair State is New Jersey's second largest university. It offers the advantages of a large university - a broad undergraduate curriculum with a global focus, a wide variety of superior graduate programs through the doctoral level, and a diverse faculty and student body - combined with a small college's attention to students.

Posting Date January 31, 2017

Position Title Associate Vice President for Finance

Vacancy # V-1253

Department AVP of Finance

Division Finance and Treasury

Job Description

Overview:

The Associate Vice President for Finance (AVPF) reports to and serves as a principal deputy to the Vice President for Finance and Treasurer (VPFT). The AVPF directly leads the day to day operations of two key units (University Controller and Student Accounts), with a combined headcount of approximately 35, and partners closely with the other units that also report to the VP (Procurement, Financial Systems, Real Estate, Treasury, and Building Code) to establish priorities and align business processes across the Finance and Treasury Division.

The AVPF is responsible for developing, testing and implementing enhancements to the business processes that support the accounting, financial reporting, and financial services needs of the University, both within the Division and across the institution. The AVPF serves as the Division's liaison to the university-wide community of financial managers, building consensus around proposed operational and service improvements, adoption of best industry practices, financial reporting, and proper internal controls. The AVPF organizes and manages the implementation of new or revised workflows through communications, training, and post-implementation evaluation.

The AVPF also assists the VPFT in the administration and supervision of office operating procedures, finance system administration, and effective collaboration with other university leaders and their staffs on initiatives and projects that cut across divisional boundaries.

The AVPF brings an analytical as well as policy perspective to business operations, toward new or proposed projects and transactions for which financial analysis (ROI, cost/benefit, cash flow) is needed in order to help senior decision-makers arrive at sound business decisions.

Responsibilities:

General

• Assists the Vice President for Finance & Treasury in providing financial and business leadership and analysis to support University senior management.
• Conceptualizes, designs, and coordinates the implementation of business process improvements regarding financial operations and reporting.
• Provides leadership, from the functional and operational perspective, in honing the existing technology infrastructure that supports the Division's work, and the work of its constituents across the University.
• Identifies opportunities for improvements in the quality, timeliness, effectiveness and efficiency of financial operations; manages improvement projects and workflow re-designs across the Division's units.
• Specifies the functional requirements of new systems, modules, tools, and processes to improve the quality and effectiveness of services; and manages implementation in close partnership with technology staff.
• Acquires knowledge regarding new and emerging legal, regulatory, and industry standards that affect financial operations; and introduces policy and operational changes accordingly. Leads or participates in institutional compliance efforts.
• Works closely with the University's budget, information technology and human resources staff to ensure internal reporting needs are met and are coordinated with external and regulatory reporting requirements.
• Manages the Division's needs for staff training and professional development to ensure staff competencies support the required level of service to be provided.
• Ensures that there is a robust and appropriate system of internal controls.
• Solicits feedback from school/department leaders and representatives, to incorporate their priorities and needs as they relate to financial services, financial reporting, and related information systems.
• Assists with coaching and mentoring staff, and incorporating University priorities, initiatives and strategic changes into the goals and objectives of individual staff members.
• Serves on committees and task forces as assigned.
• Assists with the development and monitoring of the Division's budget.
• Acts on behalf of the vice president, in his absence or when otherwise needed.

Regarding the Controller's Office:
• Directs the department of University Controller, whose responsibilities include:
o Timely and accurate recording of financial transactions in the University's financial management system in accordance with GAAP and University policies and procedures
o Timely preparation of annual and intra-year financial reports for internal and external use as needed or required
o Accounting for, and reporting of, externally funded grants
o Implementation of department policies and procedures that promote sound internal controls, compliance, and consistent application of
o Provision of high-quality financial services to constituents within the Division, and to financial managers across the University
o Manage the year-end audit process and other financial audits that arise
o Manages the development of accounting objectives, policies and procedures, and the system of internal controls.

Regarding the Office of Student Accounts:
• Directs the Director of Student Accounts, whose responsibilities include:
o Timely and accurate billing of students for tuition, fees, room and board, and other services
o Effective system of cash management, accounts receivable, and collection practices.
o Management of the student health insurance program

Regarding other functions within the Finance Division:
The AVPF assists and works collaboratively with the Vice President and the other directors reporting to the Vice President, including the Director of Procurement for Goods and Services, the Director of Construction Procurement, the Director of Financial Support Systems, the Construction Code Office, and the Treasury function.

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.



Qualifications & Requirements

The successful candidate will demonstrate the following requirements of the position (or preferences where indicated):

• A baccalaureate degree from an accredited college or university, preferably in accounting but otherwise in finance or other business area. (A Master's degree in accounting, finance, or business-related discipline is a plus).
• Licensure as a CPA is strongly preferred.
• At least ten (10) years of progressively responsible experience in hands-on accounting and financial services roles, including in a senior-level financial position preferably at the entity level.
• At least three years of financial management experience in a college/university, government, or not-for-profit organization is strongly preferred.
• Hands-on experience with complex, integrated financial management systems such as PeopleSoft or another robust ERP. Knowledge of student information systems in the college/university environment is a plus.
• Strong knowledge of accounting standards, procedures, reporting requirements, internal controls, fraud prevention and detection, and financial statement preparation/analysis.
• A track record of designing and implementing business process improvements in the financial services context; combining technology, workflow process design/analysis, and best practice techniques to improve quality, effectiveness, and efficiency.
• Experience recruiting, supervising, mentoring, and evaluating staff.
• A creative, independent but pragmatic thinker who is skilled at building consensus among financial and non-financial professionals.
• Excellent written and oral communications skills.
• Excellent analytical abilities.
• Highly proficient skills in the Microsoft Office suite of applications. Skills in other financial reporting tools are a plus, as is knowledge of systems that support human resources and student enrollment/billing/receivables.
• Performs other duties as assigned.

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.



Salary Range
Commensurate with Experience


Anticipated Start Date Open until position is filled

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Organizational Marketing Statement:

Building on a distinguished 105-year history, Montclair State University is proud to be a leading institution of higher education in New Jersey. The university's six colleges and schools serve more than 19,000 undergraduate and graduate students in 300 majors, minors, concentrations and certificate programs. Situated on a beautiful, 250-acre suburban campus just 14 miles from New York City, Montclair State combines the instructional and research resources of a large public university in a dynamic, sophisticated, and diverse academic environment.



EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at www.montclair.edu.


AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION INSTITUTION

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