Executive Marketing Assistant

Albany, NY
Apr 03, 2017
Institution Type
Four-Year Institution
7 Columbia Circle Albany, NY 12203

Closing Date: April 14,2017

Excelsior College, a regionally accredited, virtual, private, nonprofit institution of higher learning is seeking dynamic applicants for the position of Executive Marketing Assistant within our Marketing Unit.


  • Assist with unit budgetary reconciliation, including tracking and payment of media invoices/vouchers/unit expenses/office expenditures.
  • Solicit proof of advertisement and click reports from paid media vendors. Download advertising proofs and activity reports where available.
  • Package and process invoices with appropriate documentation for payment.
  • Build out advertising campaign attribution monitoring via Sales force (annual initiatives, campaigns, sources, and budget records).
  • Maintain the unit toll-free number list for campaign tracking.
  • Plan and coordinate travel for Marketing staff traveling on official business.
  • Assist with media, interactive, and social media audience research as needed.
  • Assist in campaign building using marketing automation technology (Marketo), including uploading assets into Marketo design studio, setting up campaign emails, testing emails, running email and landing page performance reports, and uploading email address spreadsheets into the Marketo lead database.
  • Schedule administrative meetings and interviews.
  • Assist with scheduling meetings, conference calls, and appointments on behalf of the Chief Marketing & Business Development Officer.
  • Record minutes of staff and cross-departmental meetings.
  • Route incoming mail/outgoing mail and coordinate mass mailings to include mailing lists for Excelsior College Magazine.
  • Process travel reimbursements, supply orders (to include image purchasing), and registrations


  • Associate's degree is required; Bachelor's is preferred, preferably in marketing or communications.
  • Proficiency in MS Office - especially Excel and PowerPoint
  • High level of accuracy and attention to detail
  • Self-motivation and a collaborative work style
  • High level of accuracy and attention to detail
  • Good organizational, verbal/written skills are necessary
  • Strong time management skills with the ability to plan, prioritize, monitor, and respond to changes quickly
  • Ability to multi-task and prioritize in a fast-paced and dynamic work environment

Application Information

If you have problems with online submission, please call 518-464-8532. Thank you.

Note: Screening for this position will start immediately and will remain open thirty days from date of posting.

Excelsior College offers competitive compensation and a generous benefits package that includes paid time off, retirement, and excellent health insurance. Interested candidates should submit a letter of application, resume, salary history, and the names of three professional references. Please submit requested information at jobs.excelsior.edu/apply-ultipro:


Similar jobs

Similar jobs