Sponsored Projects Administrator, Grants Management

Washington, D.C.
Apr 03, 2017
Institution Type
Four-Year Institution


Job Description Summary:

Epidemiology explores how diseases affect populations and communities and allows us to understand the social and medical determinants of health. Biostatistics provides us with the methods of measurement that are needed to assess the impact of disease and health programs on populations and communities. Research done in the Epidemiology and Biostatistics department helps drive understanding of how infectious diseases, like Ebola or HIV/AIDS, spread and which communities are most vulnerable so we can better treat and prevent future outbreaks.

The Department of Epidemiology and Biostatistics, Milken Institute School of Public Health, George Washington University is seeking a Sponsored Project Administrator, Grants Management. Under the supervision of the Department's Associate Director of Finance and Administration the primary responsibility of the position is to administer pre- and post-award activities and carry out financial analyses and compliance oversight in support of the Department's sponsored research portfolio.

Responsibilities Include

Responsible for coordinating and leading pre-award activities. Pre-award activities include:
• Reviews Requests for Awards/Requests for Proposals (RFA/RFP) for business and budget terms and interprets impact of terms and adequacy of budget to perform the work; monitors technical and business proposals to assure compliance with University and agency regulations;
• Assisting Principal Investigators (PIs) in the development and preparation of grant and contract proposals;
• Review and verify all proposal elements for completeness and accuracy.
• Obtaining necessary authorizations/signatures; and submits proposal to agency and follows-up on proposal status.
• Provide PIs with guidance on deadlines associated with the proposal.

• Responsible for coordinating and leading post-award activities and overseeing the Department's research portfolio. Post-award activities include:
• Reviews scope of work for initial and annual renewal proposals and determines impact on relevant budgets; oversees all communication and coordination with subcontractors; and makes recommendations for process improvement.
• Routinely reviewing expenditures; preparing reconciliation reports, award finance projections, and corrections and adjustments to award budgets; managing administrative and fiscal activities; and ensuring all financial requirements have been meet on time for closeout of the award.
• Maintains continual contact with Associate Director of Finance & Administration and principal investigators (PIs) to advise on project related issues; ensures compliance with Federal and sponsor regulations and terms of award; and oversees compliance with all University policies and guidelines for sponsored projects.
• Monitors and manages sponsored project expenditures and fiscal activities to include preparing financial analyses/projections of expenditures and future budget needs; and serves as primary liaison for fiscal and administrative matters. Executes labor distribution/redistribution electronic forms, processes expenditures associated with sponsored projects.
• Reviews award budget and terms of award in comparison to budget submitted; identifies discrepancies and reviews with appropriate staff; recommends and implements actions in response to discrepancies.
• Reviews request for subcontractor changes with PI and others; advises PI on various issues regarding awards/projects; writes or supervises the writing agreements and submits agreements to the Office of the Vice President for Research for authorized signature.
• Oversees administrative and financial aspects of subcontractor selection; coordinates semi-annual subcontracting reports for contracts.
• Reviews, modifies and authorizes project related vendor contracts for allowable costs and adequacy of budget; oversees processing, authorization for payment, and issues related to agreements/invoices.
• Maintains familiarity with University policies and procedures and federal grant and contract regulations; insures all project expenditures are included in Fiscal closeouts; establishes and maintains grant files; and updates appropriate databases.
• Assist PIs with management of their sponsored projects using knowledge of grant and contract management rules and regulations, financial analytical skills and technical expertise.
• Manage effort reports and coordinating the effort certification process for the department.

• Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

• Master's degree in Business Administration or closely related field is preferred, but not required.
•Experience in research administration, grants and contract administration/management or related field, in a university setting, preferred.
• Working knowledge of Uniform Guidance, 2 CFR Part 200.
• Proficiency in post award sponsor systems, data management, document preparation and management, spreadsheet creation and presentation software.
• Places high priority on serving customers (internal and external to the university).
• Ability to communicate in accurate, clear and timely verbal and written communications.
• Ability to serve as a subject matter expert for information and guidance.


Campus Location: Foggy Bottom College/School/Department: Milken Institute School of Public Health (SPH) Family Research Administration Sub-Family Sponsored Projects Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday; 8:30am to 5:30pm Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search, Credit Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006242 Job Open Date: Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Letter of Recommendation 3

Documents needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Letter of Recommendation 3


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