Assistant Director of Housing
Assistant Director of Housing
Posting Number: S0357
Classification: Administrative/Professional Anticipated Length of Appointment:
Special area(s) of assignment (teaching/research/administration):
Willamette University is accepting applications for a full-time position for an Assistant Director of Housing withing the Housing and Community Life department within the division of Campus Life.
The Assistant Director of Housing, Residential Operation serves as a member of the Housing team responsible for the oversight of a comprehensive residential life program for approximately 1500 students in several residence halls, apartment buildings, and Greek chapters. The Assistant Director assists with the coordination of major projects in the residential facilities, coordinates marketing and publications of housing facilities to students and campus partners, oversees room assignments processes, and maintains department and sorority budgets. Coordinates Housing needs during summer conferences.
The position requires a high degree of interpersonal and communication skills. The position also requires access to confidential information regarding students. As most work is performed indoors, incumbent has minimal exposure to hazards or adverse environmental conditions. However, special activities may require incumbent to operate outdoors and experience inclement conditions.
Work involves a variety of duties and responsibilities in the coordination of the Housing programs at the University. Requires a high degree of interpersonal and communication skills to exchange information and marketing of Housing with others both inside and outside the University. Performance of responsibilities may have a noticeable impact upon the operations of the Housing and Community Life program.
This is a full-time, year round position. This position is eligible for the University's generous benefits package that includes: medical/dental insurance, sick and vacation accruals, retirement contribution, holidays, and tuition remission.
Salary is commensurate depending on experience, education and background.
Willamette University, founded in 1842, is the oldest institution of higher education in the Far West. Situated in Oregon's capital city, Willamette includes the College of Liberal Arts (approximately 2,000 students), and graduate programs in Law and Management. The university is committed to living out its motto “Not unto ourselves alone are we born” by incorporating the principles of sustainability, social justice, and action. Salem is located in the center of the picturesque Willamette Valley, approximately an hour's drive from the Pacific Coast, the Cascade Mountains, and the cities of Portland and Eugene. For more information about Willamette, visit our website at http://www.willamette.edu/
Believing that diversity contributes to academic excellence and to rich and rewarding communities, Willamette is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.
Duties & Responsibilities:
The duties and responsibilities of the Director include, but are not limited to, the following functions, which are not listed in any particular order of significance:
1. Coordinates hall/building improvements and ongoing major maintenance projects in the residence halls including vendor orders, contractor meetings, and project budgets.
2. Oversees the housing assignment process including assignments, contracts, leases, confirmations, correspondence, and staff training.
3. Updates the Housing web page and marketing materials in conjunction with the University Communications department.
4. Updates materials pertaining to housing registration including contracts, leases, room and meal plan rates, preference card, terms and conditions for rooms and meal plan, and department calendar. Updates Housing section of university events calendar.
5. Assists in hiring, training, and supervising administrative support positions for the office.
6. Assists in the preparation and administration of the annual Housing budget, including budgeting for staff, programs, and administrative costs.
7. Oversees key distribution to staff and students residing on campus.
8. Support the facilitation and coordination of summer conferencing at the direction of the Director of Housing and Community Life.
9. Manages the Vending Services account and distribution of funds from Compass Card vending purchases to participating vendors and meeting with vendor representatives regularly.
10. Manages the monthly allocation of funds to the sororities for their meal plan program and staff expenses.
11. Supervises the training of Housing office staff in opening, closing, safety inspections, fire drills, room selection and other housing procedures.
12. Coordinates weekly meeting with the campus partners.
13. Coordinates with sorority house corporation liaison with facilities on planned projects.
14. Tracks occupancy and meal plan trends
15. Supervises the database functions related to housing assignments, billing and audits.
16. Meets weekly with the Director of Housing to coordinate services and projects.
17. Manages the satellite television contract for the residential facilities.
18. Oversees the payment of the monthly Bon Appetit board counts in Housing database.
19. Conducts assessment and evaluation processes as delegated by the Director of Housing.
20. Serves on various campus administrative, work groups, and advisory committees as needed.
21. Maintains harmonious working relationships with students, faculty, and other university staff
22. Assumes and performs other duties as assigned.
Additional Information/About the Department:
1. Bachelor’s degree.
2. A minimum of three or more years of professional student affairs experience required.
3. Leadership and interpersonal skills are essential, as well as the ability to effectively establish relationships internally and externally; excellent written and verbal communication skills.
4. Strong proficiency in the use of computer for communications, data management, data reporting, and budget review and analysis (MS Office Suite). Ability to learn and adapt quickly to new software.
5. Demonstrated ability to achieve desired results working collaboratively in a dynamic environment with multiple stakeholders while being sensitive and responsive to the various needs of students, parents, faculty, and staff.
6. Commitment to social justice, inclusion and equity with experience in providing support and advocacy for diverse communities (includes but not limited to race, ethnicity, sexual orientation, ability, gender, gender identity, gender expression, and socioeconomic status.)
7. Ability to develop, propose, and manage budget matters regarding the operation of the University’s Housing program.
8. Ability to plan, organize, and implement special programs related to the University’s Housing program.
a. Experience conducting needs assessments and using results to guide programmatic decisions.
b. Personal initiative and an ability to manage projects simultaneously, set priorities and follow-through on projects and tasks with continuous interruptions.
9. Ability to work with limited supervision
10. Knowledge of and ability to design and implement creative, engaging marketing and communication plans strongly preferred.
11. Demonstrated ability to resolve difficult problems that may involve sensitive and confidential information, exercising discretion.
12. A successful record of, and commitment to, promoting social justice, diversity, equity, inclusion with experience in providing support and advocacy for diverse communities (includes but not limited to: race, ethnicity, sexual orientation, ability and socioeconomic status).
13. Ability to establish and maintain harmonious relations with other staff, faculty, and students. Proven record of teamwork and collaboration. Ability to effectively interact with a wide variety of people in a manner that positively portrays the University and its programs, personnel, and philosophies.
14. Successful clearance of a criminal conviction record check.
1. Master’s degree in Student Personnel or related discipline.
2. Experience with university residential living.
3. Experience with Google applications.
4. Knowledge of and ability to design and implement creative, engaging marketing and communication plans strongly preferred.
You will be asked to submit the following documents as part of your application materials:
• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
• Current Resume
• As part of the application you will be asked for references, please include contact information including emails.
Open until finalists are selected with initial screening to begin April 21, 2017. Desired start date is July 5, 2017.
Open Date: 03/28/2017
Open Until Filled: No
Apply online at https://jobs.willamette.edu/postings/2327
Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.