Manager, Grounds

Mar 31, 2017
Institution Type
Community College

Manager, Grounds

Mt. San Antonio College

Job Category: Management

Employee Group:

Time (Percent Time): 100%

Term (months/year): 12 months/year

Current Work Schedule (days, hours): Monday - Friday, 4:30am - 1:00pm

Salary Range: M-6

Salary: Steps 1 - 6, $76,092 - $88,080 annually

Shift Differential:

Health & Welfare: The College contributes $7,775 toward annual premiums for medical, dental, vision, and life insurance coverage. Lifetime retirement benefits provided for eligible retirees. The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and MetLife Social Security Alternative Plan.

Department: Grounds

Open Date: 03/30/2017

Closing Date:

Open Until Filled: Yes

Basic Function/Overview:
Under general administrative direction and oversight of the Director, Grounds and Transportation, the Manager, Grounds plans, schedules, assigns, and reviews the work of staff responsible for performing the full range of grounds maintenance work; coordinates, monitors, and provides technical input for assigned grounds maintenance projects and programs; provides technical assistance to the Director, Grounds & and Transportation; performs a variety of technical tasks relative to grounds maintenance projects and programs. This position is an overtime-exempt supervisory classification.

Receives general direction from the Director, Grounds and Transportation. Exercises direct and general supervision over grounds maintenance staff.

This is a management-level classification responsible for managing the grounds maintenance operations of the Facilities Planning and Management Department. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of ground maintenance staff either directly or through lead workers. Incumbents are expected to be fully proficient in the performance of the full range of grounds maintenance duties. Performance of the work requires the use of considerable independent judgment, initiative, and discretion within established guidelines. This class is distinguished from the Director, Grounds and Transportation in that the latter has management responsibility for all grounds and transportation functions and activities of the College

Essential Duties/Major Responsibilities:

• Plans, organizes, assigns, supervises, and reviews the work of assigned staff in grounds maintenance activities of all College grounds and facilities.
• Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned facilities.
• Evaluates employee performance, counsel’s employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
• Trains staff in work and safety procedures and in the operation and use of equipment and supplies; implements procedures and standards.

• Makes regular or special inspections of on-going and completed grounds maintenance assignments to ensure quality of work, operating procedures, methods and practices, safety and other established standards and requirements are satisfactorily met and maintained.
• Monitors inventory; prepares, maintains, and reviews various records and reports related to grounds maintenance operations, including service and supply requests and timesheets as required.
• Plans, schedules, and directs the proper and timely application of fertilizers, pesticides, and other cultural practices.
• Reviews irrigation and landscaping construction design plans for sustainability and feasibility; coordinates irrigation projects and watering schedules with input from subordinate grounds maintenance staff.
• Assists in the coordination and inspection of the work of outside contractors involved in contract repairs and facilities construction.
• Prepares and maintains various records and reports related to work orders, projects, inventory, and assigned activities.
• Effectively schedules overtime to ensure proper coverage and grounds maintenance service for special events.
• Interfaces with the public; answers questions and provides standard information to the public if working in a public facility.
• Provides the leadership to maintain the efficiency and continuity of the maintenance function in the absence of the Director, Grounds and Transportation.
• Estimates labor, materials, and equipment needed for assigned projects; monitors inventory levels of materials and equipment; orders, receives, and maintains inventory of materials and equipment as needed.
• Responds to emergency situations as necessary.
• Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.
• Provides a working and learning environment that is free from prohibited discrimination, harassment and retaliation (DHR), and provided by applicable law and College policies. Attends College mandated DHR training and participates in DHR investigations as directed. Prevents discrimination and harassment and retaliation against individuals who bring these complaints forward through recognizing and reporting possible incidents to the Director, of Equal Employment Opportunity Programs in Human Resources.

Other Duties:

Perform other related duties as required or assigned

Knowledge Of:

• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.
• Principles, practices, methods, equipment, materials, and tools used in College grounds and athletic fields maintenance, irrigation, landscaping, and refuse and recycling.
• Horticultural procedures, soil chemistry, fertilizers, pest control, and related construction procedures.
• Project planning, estimation, and scheduling.
• Safe operation and routine maintenance of heavy equipment and power tools used in area of responsibility.
• Proper use and applications of a variety of pesticides and herbicides.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Occupational hazards and safety equipment and practices related to the work.
• Standard office practices and procedures, including the use of standard office equipment, basic record-keeping, and arithmetic.
• Safe work practices, including safe driving rules and practices.
• English usage, spelling, vocabulary, grammar, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and College staff, including individuals of various ages, disabilities, socio-economic and ethnic groups.

Skills and Abilities:

• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff.
• Organize, implement, and direct grounds maintenance services and operations activities.
• Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations.
• Understand, interpret, and successfully communicate both orally and in writing, pertinent department policies and procedures.
• Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solution.
• Perform the most complex grounds maintenance duties and operate related equipment safely and effectively.
• Develop cost estimates for supplies, equipment, and projects.
• Read and interpret construction drawings, specifications, plans, manuals, diagrams, blue prints, and technical regulations.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, procedures, and other written materials.
• Establish and maintain a variety of manual and computerized files, record-keeping, and project management systems.
• Make sound, independent decisions within established policy and procedural guidelines.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and software programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Understand scope of authority in making independent decisions.
• Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Minimum Qualifications/Education & Experience:

Equivalent to an Associate’s degree from a regionally accredited college and five (5) full-time equivalent years of increasingly responsible grounds maintenance experience and experience with computerized irrigation systems, including lead or supervisory experience.


Preferred Qualifications:

License(s) & Other Requirements:
• Possession of and ability to maintain a valid California Driver’s License. • Qualified Pesticide Applicator Certificate issues by the Department of Pesticide Regulation.

Working Environment:
Incumbents work in the field and/or facilities and are occasionally exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining work space, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Incumbents may interact with staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.

Physical Demands:
Must possess mobility to work in the field as well as around various College facilities, to operate a motor vehicle and drive on surface streets; strength, stamina and mobility to perform medium to heavy physical work, operate varied hand and power tools and construction equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves field work requiring frequent walking at landscape site areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above-mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites; lift, move, and carry materials and equipment weighing up to 50 pounds and heavier weights with the use of proper equipment.

• Working around and with machinery having moving parts • Exposure to chemicals used in pest control and weed abatement

Instructions re: Confidential Letter of Recommendation:

Conditions of Employment:

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees - The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here:

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Examination Requirements:

Typing Certificate Requirements:

Application Procedure:

First Review of Applications: Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on April 27, 2017 are assured consideration.
Applicants must submit all of the following materials online at to be considered for this position:
1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed résumé that summarizes educational preparation and professional experience for the position.
4. Two letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).
5. College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.

Special Notes:

Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail:


Foreign Transcripts:

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.


Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail:

Selection Procedure:
A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Interviews may include a writing sample, committee presentation, and/or performance test. Finalists will be invited for a second interview. The number of vacancies is dependent on student enrollment, College resources, needs, and Board of Trustees’ approval. The starting date will be following Board approval and receipt of live scan clearance. TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to $500 maximum. Relocation costs will be borne by the successful candidate.

Special Instructions to Applicants:

To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at to complete and submit your application for this position.

EEO Policy:
It is the policy of Mt. San Antonio College that harassment is prohibited and that all persons shall receive equal employment and educational opportunities without regard to sex, race, color, ancestry, religious creed, national origin, age (over 40), medical condition (cancer), mental disability, physical disability (including HIV & AIDS), marital status, sexual orientation, or Vietnam Era Veteran Status. This nondiscrimination policy covers Family and Medical Care Leave and Pregnancy Disability Leave. Contact Human Resources if you need any special accommodations to complete the application process at 909.274.4225. Mt. San Antonio College is an Equal Opportunity Employer

Conflict of Interest:
Conflict of Interest

Cancel RTF Policy:
We reserve the right to reopen, re-advertise, delay or cancel filling this position.

To apply, visit:


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