Director of Research Administration

Mar 31, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Position Number: 00062054

Primary Function of Organization Unit: The College of Agriculture and Life Sciences (CALS), Office of Research Administration's mission and purpose is to provide resources to assist faculty and staff in seeking funding opportunities and, once funded, to monitor and ensure compliance with University, federal and agency guidelines. The Office of Research Administration provides centralized pre-award and post-award administration services to Principal Investigators and staff in twelve departments and a number of centers across the College. The CALS Office of Research Administration works closely with Principal Investigators and staff across the Colleges' twelve departments and a number of centers, the North Carolina Agricultural Research Services (NCARS) Office, the NC Agricultural and Tobacco Foundations, the University Office of Contracts and Grants and Office of Finance and Business and, the granting agencies on all pre-- and post-- award activities. The primary purposes of the CALS Office of Research Administration are to provide services to faculty in CALS by: - Assisting in grant and contract applications, processing and submissions, - Administration of post award accounting and grant oversight through project closeout, and - Promotion, development and facilitation of research of the faculty in CALS.

Essential Job Duties: *Ensure Compliance with Regulations, Policies and Processes* - Provide leadership and coordinate efforts with the College and University Sponsored Programs and Contracts and Grants units and external research regulatory agencies and research sponsors (federal, industry, nonprofit). - Facilitate teams and work groups within CALS and with University partners and others to implement policies and establish educational programs and compliance relationships. - Act as resource to the College research community on interpretation and administration of federal regulations and guidelines and complicated research projects and issues. - Assist the College in minimizing compliance risk related to sponsored research and contract activities by implementing sound business management practices related to pre- and post-award management. *Oversee Administrative Processes* - Provide College leadership in all aspects of pre- and post-award activity for externally funded programs. - Manage the daily operation of the CALS Office of Research Administration. - Represent the College in discussions / negotiations with university officials and outside agencies regarding CALS' Office of Research Administration issues. - Ensure provision of excellent customer service to faculty and other College staff, while at the same time providing effective college compliance oversight (e.g., effort reporting, Conflict of Interest, Responsible Conduct of Research, etc.). - Execute University-delegated signature and submission authority for proposals and agreements with numerous federal agencies and sponsors (e.g., FDP sponsors, USDA-ARS cooperative agreements, FastLane and submissions, etc.). - Partner with the CALS Associate Dean for Research, NCARS and Foundations staff, and University Sponsored Programs & Regulatory Compliance Services and Contracts Grants staff in dealing with sensitive and complex grant and contract administration issues. - Serve as CALS' research administration representative at meetings with senior management, divisions/departments, and other constituents, and facilitate presentations across campus on research administration operations issues; and - Represent the College at University-level, regional and national conferences and meetings for policy development and dissemination of best practices in research administration. *Lead Change* - Lead efforts to provide the highest level of support for the CALS' research community by 1) developing streamlined processes for research administration? 2) empowering staff to problem solve; and 3) promoting teamwork in order to provide superior customer service, efficient and effective pre- and post-award services, and transparent processes. - Develop and lead strategic planning efforts and other initiatives, within and in collaboration with the College research administration community, to anticipate and respond to changes in the federal regulatory environment and to solve organizational and business process challenges. - Formulate and implement new processes and policies, within the College, required by changes in the federal and/or state regulatory environments, and changes in sponsored business processes and policies to enhance customer service. - Define and implement an organizational performance measurement program in order to: 1) develop service area and process specifications and performance standards and targets 2) monitor and report on performance with appropriate metrics and 3) make business process improvements. - Serve as a member of the CALS Business Operations' (CBO) senior administrative team in decision making and implementation of strategic organizational initiatives. - Ensure the development and implementation of robust internal and external training programs to promote better understanding of College research administration business practices. *Promote Partnership and Teamwork* - Promote good teamwork/coordination among university compliance offices to improve service to researchers while ensuring regulatory compliance. - Work closely with the CALS Assistant Dean for Business Operations and Associate Dean for Research to provide research administration assistance and facilitate policy development and implementation that impacts the College research community. - Work closely with University-level staff in Sponsored Programs, Contracts and Grants and the Office of Finance and Administration to promote the most effective and efficient research administration services for the College's faculty and staff. *Manage, Mentor and Develop Staff* - Mentor and oversee professional development of staff. - Hire and maintain a highly qualified and motivated staff to provide effective service to the College research community. - Lead the CALS Office of Research Administration senior management team. - Clarify roles and goals and provide training for staff.

Minimum Education/Experience: Requires an advanced degree in accounting, business management, finance or a related field, a minimum of five years' managerial experience, and significant experience in research administration. Will accept a relevant undergraduate degree and seven years or greater of relevant experience in substitution.

Department Required Skills: Extensive knowledge of: - Best practices in research administration; Management and leadership principles and practices for effectively managing a large operational unit and its complex programs; - Current compliance regulations in all areas of research administration (Uniform Guidance); - Program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment; and - Concepts related to sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration. The Director must have the following skills: - Excellent management skills and a proven track record managing and effectively building relationships with diverse group of stakeholders; - Outstanding leadership skills with ability to foster a culture of customer service excellence, teamwork and collaboration, proactive communication and solution-oriented problem solving; and - Consultation and negotiation skills with senior management of external entities for purpose of funding levels, cost allocations, or related financial or programmatic issues. Ability to: - Identify, recruit and retain talented staff. - Manage an organization with high volume and complex transactions. - Form independent conclusions and recommendations based on professional knowledge and judgment. - Communicate as technical expert with sponsoring agencies. - Convey concise, comprehensive, and accurate findings on matters of a complex nature in written or verbal form. - Interpret and apply sponsor, institutional and college policies.

Preferred Experience, Skills, Training/Education: -Research administration experience in a nonprofit, research setting, preferably at a research intensive university. -Certified Research Administrator (CRA) designation.

Necessary Licenses and Certifications: N/A

AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "":http// Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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