Associate Director 2

Jersey City, New Jersey
Mar 30, 2017
Institution Type
Four-Year Institution

New Jersey City University

Division of Student Affairs

Office of the Dean of Students



Position Title (Payroll):                     Associate Director 2


Position Title:                                     Assistant Dean of Students for Conduct & Operations


Immediate Supervisor:                     Dean of Students


Overview of Responsibilities:

Reporting to the Dean of Student and assisting with the overall operation of the Office of the Dean of Students, the Assistant Dean of Students in an initial point of contact for students, faculty, and staff with regard to student-related personal, academic, and/or conduct issues. The Assistant Dean of Students is instrumental in the interpretation and application of University standards and codes that govern student behavioral issues, while also serving as a member of the Title IX committee and as a Title IX investigator.  Through various programming efforts, the Assistant Dean of Students seeks to enhance not only the students’ academic progress, but also their personal growth. The Assistant Dean of Students shares responsibility in the supervision of the Campus Life staff by overseeing the operations of the Gilligan Student Union Building. And finally, the Assistant Dean of Students oversees the programming and procedures of the NJCU Greek Senate. The development of all student programming in the areas of retention, leadership and academic standards is integral to the responsibilities of the position.

Specific Responsibilities:

  1. Administer and interpret applicable federal/state laws and regulations that directly affect the implementation of the Sexual and Gender-Based Misconduct Policy for Students and the Student Code of Conduct, making recommendations for additions/changes in conduct policies and procedures as necessary.
  2. Counsel and interview students with regard to personal, academic, and conduct issues, making necessary referrals to appropriate services, such as Counseling and Wellness, the Women’s Center, and University Advisement
  3. Support the Office of the Dean of Students and the Division of Student Affairs by assisting with the development of University policies, practices, and assessment of key program areas such as academic and conduct standards, student retention, and student leadership.
  4. Assess all student/staff/faculty Code of Conduct incident reports to determine necessary actions
  5. Conduct/participate in conduct hearings as the presiding officer or the recording secretary, and make recommendations for student sanctions.
  6. Coordinate the Conduct Board annual selections and training
  • Serve as a Title IX Investigator
  • Assess and investigate reported violations of Sexual and Gender-Based Misconduct policy and determine necessary actions.
  • Work collectively with Title IX Team to create, maintain, and update campus wide Title IX policies and mandates.
  • Conduct Staff and Student Trainings
  • Supervise the Gilligan Student Union Logistic Team
  • Oversee GSUB scheduling of meeting room and lobby space. This includes Hepburn Hall room 202.
  • Manage usage and upkeep of various building facilities including lounges, game rooms, and meeting room spaces.
  • Assist with any building maintenance or renovation projects
  • Serve as advisor to the Greek Senate
  • Serve as a resource person to assist with the development of events and programs, adherence to administrative and financial University Council policies, the resolution of issues, and the orientation of new chapter members, officers, and advisors.
  • Work in partnership with University staff, chapter advisors and national headquarters to foster a positive fraternity/sorority experience for members.
  • Facilitate fraternity/sorority members and Student Affairs (SA) staff interaction through advising, training, and programming activities in which both groups participate.
  • Encourage fraternity/sorority counsel leaders and chapter presidents to participate in student leadership activities to enhance their overall experiences at NJCU
  • Serve on the following standing committees: SAT, New Student & Transfer Orientation, ASAP,
  • Assist with the development and implementation of SAT related marketing programs, faculty/staff training, and student workshops
  • Develop and maintain database of student issues and concerns as addressed through SAT
  • Coordinate the development of public relations materials relating to activities generated by the Office of the Dean of Students
  • Assist with the creation, monitoring and updating of  the Office of the Dean Students website
  • Respond in both student emergency and/or crisis situations.
  • Represent the department at campus presentations and local, regional, and national conferences
  • Participate in special projects as assigned by the Dean of Students and/or the Vice President of Student Affairs

Required Skills:

  1. Master’s degree in Counseling, Administration, Education or Management
  2. At least three years post-secondary experience in professional student affairs/student development work
  3. Possess excellent written and verbal communication skills
  4. High level of energy and enthusiasm for working in an extremely demanding environment
  5. Be proficient with computer technology in order to access data, maintain records, generate reports and communicate with others

Desired Skills and Abilities:

  1. Understand and exhibit a commitment to a student-centered and student-oriented environment
  2. Ability to articulate the philosophy of Student Affairs and its contribution to student development
  3. Be creative and organized with the ability to function as a member of a team
  4. Exhibit evidence of the ability to establish rapport with students and working relationships with faculty and staff
  5. Demonstrate ability to exercise independent, sound, analytical/diagnostic judgments
  6. Exhibit the flexibility to manage complex roles which require a broad base of knowledge
  7. Exhibit evidence of the ability and willingness to work long hours, multi-task, and maintain a positive attitude


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