Senior Research and Financial Administrator

Mar 30, 2017
Institution Type
Four-Year Institution

Stanford University

Senior Research and Financial Administrator

Job Number:

Senior Research and Financial Administrator, RA3, 100% FTE, Exempt, Regular

School of Engineering, Department of Engineering Research Administration (ERA)

SoE is one of the top-rated engineering schools in the world and one of the largest academic units within Stanford University. The School's mission is to seek solutions to important global problems and to educate leaders who will turn great ideas into real changes. To help SoE push the frontiers of modern science and engineering and ultimately make the world a better place, SoE relies heavily on research funding.

On behalf of eight SoE academic departments, ERA administers approximately 1,500 annual awards and $125 million in annual sponsored research. ERA is a high-volume and productive administrative unit, and the ERA staff collectively manage the pre- and post-award activities for a large and diverse portfolio of sponsoring agencies (over 150 different agencies).

Specific Responsibilities

  • The Senior RFA performs a range of administrative, financial, and customer-service tasks that are associated with a large number and diverse set of complex federal and non-federal sponsored research projects, administers the full cycle of an award, from pre-award proposal preparation to post-award management and closeout, and oversees and reviews team member work.
  • Prepares complex proposals within parameters of sponsor's submittal procedures/instructions; works on complex awards involving multiple sub-awards, multiple PI's, and/or cross-school initiatives; prepares, revises, finalizes budget spreadsheets and preliminary budget justification language; obtains cost-sharing commitments and support letters; ensures proposals are submitted on-time, accurately, and efficiently; advises PIs throughout the proposal preparation process; resolves issues that surface during the proposal preparation and submittal process.
  • Serves as an active partner and resource to assigned PI's and research groups; meets/communicates regularly with assignment PIs in order to optimize budget forecasting and to anticipate forthcoming proposals; advises PIs of new regulations set forth by university and sponsors.
  • Provides post-award financial management to PIs; reviews and approves expenses for consistency with award objectives; monitors PI effort; monitors budget status throughout the duration of the award; uses university financial systems to prepare financial reports and to track sponsored and non-sponsored expenses; advises faculty on status of all sponsored and non-sponsored accounts using financial projections.
  • Collaborates with Office of Sponsored Research (OSR) to ensure that awards are set-up, closed out, and cost-sharing requirements are fulfilled; responds to sponsor requests; initiates and oversees cost transfers.
  • Provides ongoing high-quality customer service to PIs, department managers, and other ERA customers; responds in a timely and professional manner to inquiries from PIs, sponsors, and OSR; acts on instructions provided by OSR or other institutional authorities.
  • Mentors and trains staff to increase knowledge within research administration and to enhance performance of work. Pro-actively identify and initiate process improvements.
  • The Senior RFA reports directly to the Team Lead.

  • Proficient in pre- and post-award research administration and have knowledge of governmental regulations (e.g., FAR, A-21, A-110, A-133, CAS).
  • Excellent analytical skills with a strong attention to detail and accuracy, including proficiency in Microsoft Excel.
  • Strong accounting skills: knowledge of fund accounting and accounting principles.
  • Problem Solving & Analysis: Ability to proactively identify and avoid potential problems, and make adjustments to correct/resolve issues.
  • Independence: Ability to make important decisions under minimal decisions.
  • Compliance: Ability to perform meticulous, high-quality, and compliant work.
  • Customer Service: Oriented toward consistently providing excellent customer service.
  • Liaison: Expected to be in constant contact with a diverse group of people, both internal and external to the University.
  • Collaboration: Ability to develop and nurture collaborative and effective working relationships with internal cluster team members, customers, and central university administrators.
  • Communication: Strong interpersonal skills including tact, diplomacy, and flexibility; excellent command of written and spoken English.
  • Mentorship: Ability to act as a mentor to others, review work and provide guidance and feedback to staff.
  • Must be available to work before and after normal business hours to ensure the successful completion of time sensitive work.

Education & Experience

  • Bachelor's degree and five years of job related experience, or combination of education and experience.

Physical Requirements*

  • Frequently sit grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, and push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work Standards

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Applicants are required to upload a cover letter and resume to be considered for this opening.

About Stanford University

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Thank you for your interest!

Job: Finance

Location: School of Engineering
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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