Chair, Access and Resource Sharing

Gainesville, Florida
Mar 29, 2017
Institution Type
Four-Year Institution

CLASSIFICATION TITLE: Chair and Associate University Librarian or Chair and University Librarian

JOB DESCRIPTION: Please note that this posting has specific instructions for the submission of application materials - see our website at: or the APPLICATION PROCESS section below for further details. Failure to submit the required documents may result in the application not being considered.


The George A. Smathers Libraries, University of Florida, seeks a collaborative, innovative and user-oriented librarian to lead the Access and Resource Sharing Department. The Chair of Access and Resource Sharing Department is a key member of the Libraries' leadership team. The Chair supports the teaching and research goals of University of Florida faculty, students, and staff, by facilitating access to resources in circulating collections, and through interlibrary loan and document delivery services, print and electronic course reserves, and consortial resource sharing partnerships. 

Reporting to the Dean of University Libraries, the Chair of Access and Resource Sharing Department is a tenure track library faculty position which provides leadership, strategic vision and direction for establishing circulation and resource sharing policies and procedures. The Chair leads the department in the development, coordination and training for effective customer service competencies that advance user access to information resources.

The Chair has direct responsibility for fostering and standardizing policies and procedures related to circulation, borrowing privileges, interlibrary loan, document delivery, and course reserves in the Smathers Libraries. The position leads the implementation of services that promote access to information resources and cultivating user experience. In this role, the chair collaborates with library colleagues to support collection building and resource access through patron driven acquisitions enterprises as well as coordinates the Libraries' involvement in various national and regional consortia resource sharing programs. 

The Libraries encourage staff participation in reaching management decisions and consequently the Chair of Access and Resources Sharing serves on various committees and teams. To support all students and faculty and foster excellence in a diverse and global society, the Chair is expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives in work activities. The Chair of Access and Resource Sharing will pursue professional development opportunities, including research, publication, and professional service activities in order to meet library-wide criteria for tenure and promotion.


  • Leads access and resource sharing services operations by coordinating with access services staff throughout the library, overseeing the efforts of the Libraries-wide Access and Resource Sharing (ARS) Committee to standardize customer service techniques and practices that focus on the users' experience. Plays an essential role in guiding training for updates, new features, and current versions of the library management system and supporting systems for circulation, resource sharing and course reserves operations.
  • Directs the work of the units comprising the department of 9 FTE staff, including evaluating the department's operational effectiveness through periodic reports, annual performance evaluations, staff development, and mechanisms for continual feedback from all staff who work with Access and Resource Sharing Department. Guides efforts by the department and the ARS Committee in developing service programs and creating training modules for circulation, resource sharing and course reserves; coordinate departmental and ILS Implementation team efforts in the deployment and documentation of, and training for the Sierra ILS.
  • Fosters a collaborative approach to achieving the library and department goals; establishes policies and procedures to increase access of information resources within the libraries or from other sources.
  • Maintains a broad knowledge of usability methodology and basic assessment to evaluate trends in users' behaviors, expectations, and needs.
  • Provides leadership in access and resource sharing services; promotes new technologies and innovative approaches to user services making their library experience as efficient and seamless as possible.
  • Liaises with the University of Florida Distance & Continuing Education Office, to assess patron and instructor needs in this critical area and to guide library efforts to meet these needs.
  • Coordinates agreements with national, state and regional consortia resource sharing partnerships to expand access of resources for University of Florida library users.
  • Coordinates and documents the libraries access and resource sharing directives for identity management, borrowing privileges, course reserves, interlibrary loan, document delivery, and copyright permissions for on-campus and distance users.
  • Maintains active involvement in appropriate professional national, regional and state organizations. Professional activity and leadership is expected in identifying and discussing access and resource sharing services and user experience issues with colleagues throughout the world.
  • Performs scholarly research and provides service at the institutional and professional levels as related to assignment and in accordance with tenure and promotion criteria.

ADVERTISED SALARY: Minimum Salary $64,000 at the Chair and Associate University Librarian rank, inclusive of administrative stipend

Minimum Salary $69,000 at the Chair and University Librarian rank, inclusive of administrative stipend

Actual salary will reflect selected professional's experience and credentials 


  • ALA-accredited MLS or equivalent advanced degree in a relevant information field.
  • Appointment at the Associate University Librarian rank requires a minimum of 8 years of relevant experience; and appointment at the University Librarian rank requires 12 or more years of relevant experience at an advanced level.
  • Demonstrated knowledge of managing and integrating access and resource sharing operations in a complex consortia-based ILS.
  • Expertise with interlibrary loan and academic course management systems.
  • Experience using metrics to assess effectiveness of operations and user experience.
  • Strong management portfolio for leading change and applying user experience methodology.
  • Recognized leadership role in an academic or other research environment.
  • Proven experience of supervising and promoting collaboration in a complex, rapidly changing environment.
  • Evidence of fostering staff professional development and growth.
  • Demonstrated persuasive written, oral, and interpersonal communication skills, including ability to work collegially and collaboratively with diverse groups.
  • Strong potential for meeting the requirements of tenure and promotion (outlined at


  • Familiarity with patron driven collection building programs that integrate interlibrary loan workflows with acquisitions activities.
  • Experience working with systems such as ILLiad, Ares, ALEPH, Sierra and Canvas.
  • Experience working in an environment that engages in user experience initiatives.
  • Record reflecting substantive scholarship and research.
  • Record of including individuals of diverse backgrounds, experiences, races, ethnicities, genders, and perspectives in research, teaching, service and other work.

SPECIAL INSTRUCTIONS TO APPLICANTS: To apply, submit 1) a cover letter detailing your interest in and qualifications for this position; 2) a written statement regarding Best practices in facilitating collaboration between campus, consortial, and other external partners to manage and integrate access and resource sharing (250 words); 3) your current resume or CV; and 4) a list of three references including their contact information (address, telephone number, and email). Apply by May 1, 2017 - applications will be reviewed beginning April 3, 2017. (applications will be reviewed upon receipt). Failure to submit the required documents may result in the application not being considered. If you have any questions or concerns about this process please contact Bonnie Smith, George A. Smathers Libraries Human Resources Office, at

Final candidate will be required to provide official transcript to the hiring department upon hire.  A transcript will not be considered "official" if a designation of "Issued to Student" is visible. Degrees earned from an education institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by National Association of Credential Evaluation Services (NACES), which can be found at

The University of Florida is an Equal Opportunity Institution dedicated to building a broadly diverse and inclusive faculty and staff. The selection process will be conducted in accord with the provisions of Florida's 'Government in the Sunshine' and Public Records Laws. Persons with disabilities have the right to request and receive reasonable accommodation.