Center for Health & Wellbeing Administrator

Location
Princeton, NJ
Posted
Mar 29, 2017
Institution Type
Four-Year Institution

Requisition # 2017-7285
Department Woodrow Wilson School
Category Academic Administration
Date Posted 3/23/2017
Full-Time / Part-Time Full-Time
Application Deadline ..

Overview

The Center for Health and Wellbeing (CHW) at the Woodrow Wilson School, Princeton University fosters research and teaching on the multiple aspects of health and wellbeing in both developed and developing countries. The center's goals are to understand the determinants of health and wellbeing and the role that public policy plays in shaping the quality of people's lives, and to educate undergraduates and graduate students who aspire to careers in health and health policy.

Responsibilities

The primary purpose of this position is to provide high-level administrative support to the Center for Health and Wellbeing (CHW) and the Global Health Program (GHP). Responsibilities include administering funding for health policy research and internship opportunities, coordinating events, and providing general program support.

Funding Administration for Research and Internship Opportunities
  • Work with GHP/CHW leadership to develop, identify and catalogue internship and research opportunities in health and health policy.
  • Post research and internship opportunities on Princeton's website, and disseminate to students via other methods.
  • Work with Program Manager to determine available budget resources for opportunities.
  • Review and assess student applications for summer opportunities. Provide input regarding final awardees to GHP/CHW leadership.
  • Answer student questions about summer funding policies and procedures.
  • Support CHW Administrator as needed to ensure students have completed all required steps both prior to and following travel (e.g., submitting travel requests online, attending required orientations, etc.).


Event Coordination
  • Manage logistics for CHW and GHP workshops, public talks, seminars, panels, symposia, guest speakers, and other events.
  • Prepare paper or electronic sign-ups for events requiring RSVPs.
  • Document highlights of CHW and GHP events with photos and video footage.
  • Publicize events through e-mail, social media, and by partnering with Princeton Print & Mail Services design team to produce posters.
  • Coordinate travel, lodging, and reimbursement arrangements for short- and long-term visitors.
  • Select menus to conform with program budgets, order food, and ensure proper and accurate billing.
  • Reserve rooms for events. Coordinate room setup and cleanup with appropriate facilities or janitorial staff.


Program Support for CHW and GHP
  • Write summaries and brief articles about office initiatives and events for dissemination online.
  • Add or update material on the CHW and GHP websites as required.
  • Support faculty and student projects as required.
  • Assist with data collection for annual donor reports.
  • Meet with students to answer inquiries about general GHP policies and requirements.
  • Ensure procurement and stocking of office and coffee supplies.
  • Serve as backup or surge support to CHW Administrator when needed to provide support to students, faculty, and staff clien
  • Additional duties as assigned.


Qualifications

Essential Qualifications
  • Bachelor's degree, with minimum 2 years of relevant work experience.
  • Excellent written and oral communication skills.
  • Ability to work independently, and strong self-motivation.
  • Ability to develop and maintain relationships and work collaboratively with a variety of stakeholders including students, faculty, administrators, and external partners.
  • Strong organizational skills, with the ability to manage multiple projects and tasks at the same time.
  • Sound judgment and a high degree of discretion in handling sensitive matters.
  • Ability to work on a flexible schedule, as needed; this may include occasional work on evenings and weekends.


Preferred Qualifications
  • Experience with organizing and managing events for a major institution, including coordinating other team members and managing logistics and publicity.
  • Familiarity with the use of social media tools, and with basic website maintenance.
  • Proficiency using Microsoft Word, Excel, Access, and PowerPoint.
  • Experience working in a higher education environment

The final candidate will be required to complete a background check successfully.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 010

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No



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