Department Name Women in Transition
Campus or Location Metropolitan Campus
Vacancy Number PT031-17
Reports To Director, Women in Transition
Recruitment Type External/Internal
Job Category Support Staff
Position Type Part-Time
Union Position Non-Union
Number of Openings 1
Job Description Summary
Primarily responsible for responding to student and program inquiries on behalf of the Women In Transition team. Provides support to the WIT program and its participants.
Provides supportive assistance to the WIT team
Manages the day to day office activities of respective campus
Maintains accurate program records and responsible for inputting records into program's database in a timely fashion
Schedules classrooms, facilities, and workshop presenters for assigned campus
Maintains accurate logs and organizes office bulletin boards and office space
Assist in the data collection for preparation of program reports
Prepares correspondences for emails and marketing purposes
Creates the schedule for new intake appointments and assist the Student Advisor with the intake interviews
Maintains an efficient program filing system
Assist in developing program brochures and other marketing materials to meet the program needs
Assists in the control, care, and inventory of departmental property, supplies and office equipment and request orders and/or repair when needed
Greets visitors and prospective class participants, responds to request for information, places and receives phone calls, and handles mail
Responsible for the overall coordination and supervision of work study students, volunteers, and WEP Participants on the assigned campus
Contributes to campus's monthly reports
Performs other duties as assigned
High School Diploma (or equivalent)
Minimum of two years of demonstrated office or program support experience
Possesses basic knowledge of administrative support concepts, practices and procedures and ability to use in varied situations
Basic-level proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
Ability to effectively complete work assignments independently
Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
Works accurately with great attention to detail
Possess excellent written, verbal and interpersonal communication skills
Ability to prioritize/handle multiple tasks and work with deadlines in a dynamic environment with limited supervision
Ability to work a flexible schedule to accommodate departmental needs as direct
Possess sensitivity to respond appropriately to the needs of a diverse population
(Or equivalent job-related experience providing the necessary knowledge, skill, and abilities to perform the functions of this position proficiently)
EDUCATION AND EXPERIENCE/TRAINING
Demonstrated experience/proficiency working with publishing software, spreadsheet, and database applications
KNOWLEDGE, SKILLS and ABILITIES
Possess knowledge of college admission procedures and college resources
Standard college hours of operation 8:30 - 5:00, evenings & weekends based on departmental needs.
Target Hiring Rate/Salary
This position is grant funded at Cuyahoga Community College. Appointment is contingent upon continuation of grant funding.
Posting Open Date
Repost Date 01/26/2017
Posting Close Date
Open Until Filled Yes
For full consideration, apply by this date
Special Instructions to Applicants
During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.
Affirmative Action Statement
Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution
Required fields are indicated with an asterisk (*).
- * Do you have a High School Diploma (or equivalent)?
- * Do you have a minimum of two years of previous office or program support experience?
- * How did you learn about this position?
(Open Ended Question)
Required Documents Required Documents
- Cover Letter
- Resume/Curriculum Vitae