Administrative Analyst-Instruction

Mar 28, 2017
Institution Type
Community College

Administrative Analyst-Instruction

West Valley-Mission Community College District

Closing Date:

The Office of Instruction is seeking a talented individual to fill the position of Administrative Analyst - Instruction.

West Valley College, though just minutes from the heart of Silicon Valley, is in a beautiful park-like setting on 175 wooded acres. Our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.

Under the direction of the Vice President of Instruction or designee, perform and provide leadership to highly complex departmental, organizational and instructional matters. Perform duties of high-level and specialized functions involving the analysis, interpretations, integrations, compilation, application, and presentation of complex data and information regarding curriculum, enrollment and matters related to instruction. Serve as key technical advisor to the office of Instruction relative to college catalog, schedule of classes, course databases including, but not limited to, Elumen, CANVAS and Banner. Coordinate the compilation, preparation and publication of college catalog and regular, summer and special session schedules of classes. Maintain curriculum records and monitor State Chancellor's office inventory; maintain instructional load records; draft and recommend designated loads for classes when placing them into the Master Course List; serve as an overall instructional and technical resource for data entry. Administer highly complex or critical programs, specialty administrative support, and/or technical duties in conjunction with instructional committees designated by the Vice President of Instruction.

Applicants who possess the knowledge, skills, commitment and life experiences that embrace diversity, equity, and social justice are encouraged to apply.


100% of full time, 37.5 hours per week, 12 months per year, with anticipated start date of February 27, 2017. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.

Work Location: Office of Instruction, West Valley College, Saratoga, CA.

Salary and Benefits:

Anticipated Hiring Range:

  • $5,412-$5,914 monthly (WVMCEA Salary Schedule, Range 68, Steps A-C).

Benefits include:

  • Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
  • Employer-paid long term disability for employee.
  • Voluntary life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 10 days vacation leave accrued annually; rate increases step-wise up to maximum 22 days vacation leave accrued annually.
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Educational growth incentive program from $40 to $200 monthly.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalPERS retirement.
  • Position is union affiliated with required dues.

Minimum Qualifications:

Any combination equivalent to:
1. Education - Associate of Arts degree with major course work in business or related field;


2. Experience - At least one year of increasingly responsible experience involving the operation, procedures and policies of a college instructional program using instructional computer application processes, word processing and spreadsheet applications;


3. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.

Examples of Duties and Responsibilities:
Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

  • Coordinate the development and publication of class schedules; assure accurate input and review and edit the regular, summer and special session course listings for the schedules of classes; consolidate and coordinate data required to publish course schedules and process schedule changes.
  • Coordinate the development, production and publication of the college catalog and addendum; review and edit course descriptions and other informational materials.
  • Monitor curriculum development and assure accurate input of all new, revised and inactivated courses into instruction databases; assure the accuracy of curriculum codes, load factors and conformance with District policies and State guidelines; maintain comprehensive curriculum master files and other related data bases; maintain file of Title 5 course outlines together with historical files of curriculum, schedules and catalogs.
  • Troubleshoot, identify and resolve problems and issues related to production of the catalog and schedule of classes; confer with administrators, information systems personnel, faculty, printers and other staff to develop solutions and recommendations.
  • Serve as staff resource to the College Curriculum Committee and to faculty and division/department chairs; provide technical expertise to division staff and administrators regarding educational codes, matriculation files, master course files and technical reports.
  • Serve as a member of the Computer Services Course Team; serve as liaison between Information Services and the colleges on technical aspects of data bases, schedule preparation, and reporting for State MIS; and function as a resource person to Information Services in matters concerning curriculum and instruction.
  • Participate in discussions, analysis and testing of updated programs for the District’s mainframe software systems and assist in providing documentation and training to users of the course computer system.
  • Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings, take notes or record proceedings; prepare and distribute agendas, background materials and minutes as appropriate.
  • Develop, recommend, and implement techniques and practices to improve the instructional function and ensure optimum performance; maintain state-of-the-art practices keeping abreast of current trends and practices in the field.
  • Keep supervisor informed of performance and department activities; develop and present to the supervisor matters requiring the supervisor’s decision, acting on the supervisor’s directives and recommendations; prepare Board agenda items for approval of curriculum.
  • Prepare production schedules and participate in marketing and distribution of class schedules and catalogs; assure that effective communications are maintained within the area of responsibility.
  • Operate microcomputer and peripheral equipment and a variety of database management and desktop publishing software programs.
  • Perform related duties as assigned.

For more information on this position and to apply, please visit our website at the following link:

Applicants who, due to a disability, require accommodations to complete the application, testing or interview process, please contact Human Resources at (408) 741-2174 to arrange for assistance.

West Valley-Mission Community College District is an Equal Opportunity Employer.


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