IT Contract & Vendor Management Associate

45056, Oxford
Mar 28, 2017
Administrative Jobs
Technology, Other Technology Jobs
Institution Type
Four-Year Institution

Job Description Summary:          

Job ID: 3961 - FT - Unclassified (salaried)


Under general direction, assist with organizational/divisional contract and license procurement.  Assist with vendor selection, evaluation, and vendor relationship management.  Communicate and train users on best practices for procurement, contract negotiation, asset management.


Duties/Physical Demands:          

License procurement and contract negotiation

Assist with the execution of software and license quotes and purchases

Monitor software and license allocation against contracted levels and proactively address gaps

Maintain vendor contact database, contract repository, contract life cycles, and forecast annual costs

Maintain financial records/reporting, including cost savings realized through strategic vendor management initiatives

Anticipate software and/or business changes that may impact licensing or contractual agreements

Analyze and recommend alternate licensing models

Ensure organizational procurement and contract negotiation aligns with divisional standards

Assist with the review contracts and SLAs in conjunction with University procurement policies and state guidelines

Vendor management

Assist with vendor evaluation/selection, including drafting RFP/RFQ/RFI in accordance with established guidelines

Assist with negotiation of vendor solutions for adherence to accessibility requirements set forth by AccessMU

Assist with the implementation of vendor management standards by:

Ensuring contracts are fully leveraged

Actively engaging with vendors to ensure contract terms are met

Appropriately document, troubleshoot, and escalate vendor and/or product issues


Assist with divisional and organizational asset management training as required

Assist with software store product library and pricing

Develop and conduct organizational and divisional communication strategy


Minimum Qualifications:              

Bachelor’s degree in related field earned by date of hire

2+ years’ experience in technology vendor management

2+ years’ experience in software licensing and technology procurement

Any equivalent combination of education and/or experience providing the knowledge/skills/abilities listed above may be substituted.  Experience in these knowledge/skills/abilities may be earned concurrently. 


The University is committed to equal opportunity, affirmative action, and eliminating discrimination and harassment. Miami University does not discriminate on the basis of age, color, disability, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices.  Requests for reasonable accommodations/or disabilities related to employment should be directed to or 513-529-3560.  Miami University's Annual Security and Fire Safety Report with information on campus crime, fires, and safety may be found at: Hard copy available upon request. A criminal background check is required. All campuses are smoke and tobacco free campuses.

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