Energy Projects Coordinator - Illinois State Geological Survey (A1700173)

Job description

Energy Projects Coordinator

Illinois State Geological Survey
Prairie Research Institute
University of Illinois at Urbana-Champaign

The Illinois State Geological Survey (ISGS) is a premier state geological survey, with over 200 scientists and technical support staff, serving the needs of the public, government, and industry with earth science information and research relevant to natural resources, environmental quality, economic vitality, and public safety. The ISGS is part of the Prairie Research Institute (PRI) at the University of Illinois at Urbana-Champaign which is centrally located between Chicago, St. Louis, and Indianapolis. PRI houses five large scientific surveys covering a wide range of expertise including biology, water resources, climate, geology, sustainable technology, and archaeology. PRI's mission is to provide objective, integrated scientific research and service, in cooperation with other academic and research units of the University of Illinois and elsewhere, that allow citizens and decision-makers to make choices that ensure sustainable economic development, enduring environmental quality, and cultural resource preservation for the people, businesses, and governments of Illinois.

The ISGS is seeking to hire an Energy Projects Coordinator to coordinate the administration and operations of the Energy Research & Development (ER&D) programs, including the Midwest Geological Sequestration Consortium (MGSC), CarbonSAFE Illinois, and Sequestration Training and Education Program (STEP), and assist with program development and administration for related projects and activities. Position is based in Champaign, Illinois.

Major Duties and Responsibilities: Coordinate and administer the day-to-day operations of Energy Research and Development (ER&D) grants and activities. Collaborate and coordinate with project partners to advance the goals of ER&D. Assist in the development of partnerships with other agencies, institutions, and professional societies. Work with ER&D Director, Associate Director, and ER&D staff to develop and produce grant proposals, grant reports, and grant continuation applications. Prepare project budgets and work with PIs on budget modifications, amendments and justifications. Develop and maintain project and event budgets and work with the business office to insure proper handling of contracts, invoices, purchase orders, vendor approvals, etc. Track project task and subtask progress, costs, time and resources for deliverables. Compile work breakdown structures (WBS) from researchers and track the tasks necessary to complete project deliverables defined in the WBSs. Compile project milestones developed by researchers, track milestone completion, and associated deliverables. Compile quarterly reports for project managers review and submit to project sponsors. Ensure project staff is aware of timelines, resource allocations, and assigned responsibilities. Recommend purchase of materials, supplies, equipment and services to meet the operational needs of program. In conjunction with the departmental staff, develop, promote, and market educational programs, including updating and coordinating course development, website development, and making presentations at national educational, government, and scientific conventions. Oversee the implementation and maintenance of the noncredit continuing education programs. Develop, track, and coordinate distribution of Continuing Education Units and Professional Development Hours. Coordinate, and assist instructors and contractors with development of new teaching materials that include course materials, hands-on activities, demonstrations, models, posters, videos, and interactive web materials. Set and monitor goals and objectives for communication and education programs working with ER&D Associate Director. Coordinate the preparation of key strategic documents such as briefing documents, grant proposals, reports, project updates, and other broad reaching external documents.
Coordinate integration of data and communication needs through website. Develop and maintain newsletters, web calendars, and mailing lists. Work with the media staff to produce communications materials, website and other program media-based products. Maintain project bibliographies. Develop and manage relationships with multiple vendors to meet the needs of ER&D. Manage and facilitate communications, and coordinate, manage and assist with the development of ER&D events.

Qualifications: Required: Bachelor's degree. At least three years of experience in management and administration of grant activities. Experience developing new programs and program management. Demonstrated ability to prepare materials for workshops and seminars, and effectively communicate with the public, industry, and other agencies. Organizational skills in working with diverse types of information, preferably in an environment with numerous participating organizations and requiring day-to-day communication with multiple individuals. Demonstrated computer skills in word processing, spreadsheet, and database management. Demonstrated organizational and planning skills to meet deadlines in a timely and efficient manner. Demonstrated ability to work independently and meet goals and deadlines with minimal direction. Effective interpersonal skills to work collaboratively in a team environment. Familiarity with the development and operation of educational programs, educational assessment, event planning, managing conferences, managing subscriber information and contacts, and coordinating budgets and vendor relationships. Must be willing to travel to give presentations, demonstrations, and attend technical meetings.

Qualifications: Preferred: Bachelor's degree, preferably in business, business management, accounting, finance, project or program evaluation or related project management discipline. Bachelor's degree in natural sciences or engineering may be acceptable. Demonstrated experience with and broad knowledge in applying business and financial principles within a project framework, preferably in a research or technical project environment responsive to an external funding organization. Experience in social science research, teaching, and conducting workshops and seminars. Experience with international travel and communication, ability to communicate with international scientists, policy makers, private industry, and government officials. Specific knowledge and understanding of fossil fuel energy resources, carbon sequestration science and Illinois resource development efforts, along with broad knowledge of geology and earth science.

This is a regular full-time contract-funded academic professional position subject to the continued availability of funding and programmatic need. The starting date is negotiable after the closing date. Salary is commensurate with experience. Applications must be received by Friday, April 28, 2017. Applicants may be interviewed before the closing date; however, no hiring decision will be made until after this date. To apply, please visit to complete an online profile and to upload 1) a cover letter that clearly articulates how your qualifications and experience make you a viable candidate for this position and should address the qualifications listed above, 2) a resume/CV, and 3) the names and contact information (including e-mail addresses) of three professional references. All requested information/documentation must be submitted for applications to be considered. Incomplete applications will not be reviewed.

For further information please contact Lori Walston-Vonderharr, Human Resources, Illinois State Geological Survey/Prairie Research Institute, at [email protected] or 217-244-2401. The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University's commitment to diversity, please visit

Organization Name: IL State Geological Survey
College Name or Administrative Unit: Office of Vice Chancellor for Research
Category: Academic Professional
Open Date: 03/27/2017
Close Date: 04/28/2017





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Job No:
Posted: 3/28/2017
Application Due: 4/29/2017
Work Type: