Assistant to the Provost & Vice President of Academic Affiars

Mar 27, 2017
Institution Type
Four-Year Institution

Assistant to the Provost & Vice President of Academic Affiars

Humboldt State University

(Job# 17-27) Confidential Administrative Support I, Assistant to the Provost & Vice President of Academic Affiars. $3,430-$6,556/month. Appointments are typically made at the beginning of the salary range. This is a Full-time, 12-month, non-exempt position with a two-year probationary period in the Office of Academic Affairs.

Position Summary: Under the general oversight of the Provost, and in collaboration with the Division's Academic Resources Director, the incumbent performs complex and confidential administrative support work and serves as an assistant to the Provost.

  • Drafting correspondence and notices to the University community on the Provost's behalf and confers with administrators, faculty, staff, students, and community members to ascertain if issues are appropriate for consideration by the Provost or other administrative offices or persons.
  • Developing the annual academic calendar utilizing the CSU Chancellor's Office Norms and Definitions.
  • Processing Management Personnel Plan letters of appointment and coordinating the annual evaluation process for Management Personnel.
  • Coordinating the Retention, Tenure and Promotion, and Sabbatical Leave processes for the Provost, and drafting correspondence relevant to those processes.
  • Developing Academic Affairs working group agendas in consultation with the Provost, providing background information as needed, and tracking issues to conclusion.
  • Oversees the general operation of the Provost's office, developing office policy and coordinates schedules to ensure coverage; recruits, trains, provides lead oversight, and assists with performance evaluations for the Administrative Support Assistant.
  • Coordinating maintenance of the Provost's web page, ensuring accuracy and currency of information;
  • Preparing drafts and coordinating issuance of Administrative Memoranda on behalf of the Provost;
  • Coordinating the revision and maintenance of the HSU Faculty Handbook in consultation with the University Senate office;
  • Serving as Notary Public for OAA and the campus, as needed for university-related business.
Minimum Qualifications: Equivalent to four years of progressively responsible office management experience, which has provided the applicant with the knowledge and abilities listed below. Must have some supervisory experience.

Knowledge, Skills, and Abilities:
  • Advanced knowledge of office methods, procedures, and practices.
  • Demonstrated ability to maintain confidentiality and exercise discretion, diplomacy, and good judgment.
  • Demonstrated ability to prioritize, coordinate, and complete many varied tasks using independent judgment, accuracy, and speed.
  • Demonstrated ability to use proper English grammar, spelling, and punctuation.
  • Demonstrated ability to speak and write effectively and to independently initiate and draft clear and concise correspondence.
  • Demonstrated ability to learn, independently interpret and apply a variety of complex academic and organizational policies and procedures.
  • Demonstrated flexibility to adjust duties to accommodate changes in priorities in a fast-paced work environment.
  • Demonstrated ability to learn new computer systems and software, as well as a proficiency in Microsoft Office Suite.
  • Demonstrated ability to establish and maintain cooperative working relationships.
  • Ability to communicate effectively with a diverse population.
Preferred Qualifications: Knowledge of university academic policies and practices; knowledge of and experience with Google applications. Bachelors or Associates Degree.

Application Procedure: Please note that our application process has changed! We now require application materials to be submitted electronically. If assistance is needed, the Human Resources & Academic Personnel Services office (located in Siemens Hall room 212) has a computer station available and our front office team would be happy to assist you. Qualified applicants should submit electronically the following materials:Submission of the application materials should be sent as email attachments to Please include your last name and the job # (17-27) in the subject line of the email.

Application Deadline: This position is open until filled. The first review of applications will be Monday, April 10, 2017.

HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Human Resources
Siemens Hall - Room 211
Arcata, CA 95521-8299
(707) 826-3626
Fax: (707) 826-3625

It is the responsibility of the applicant to provide complete and accurate employment information. Incorrect or improperly completed applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education is full-time activity. Part-time experience or education - or activities only part of which are qualifying- -will receive proportionate credit. In accordance with applicable Collective Bargaining Agreements, preference may be given to the campus applicants covered by these agreements. However, positions are open to all interested applicants, both on and off campus.

Evidence of required degree(s), certification(s), or license(s) will be required prior to the appointment date. The successful candidate for a position at HSU is required to be fingerprinted through the Humboldt State University Police Department or their local law enforcement agency. The results of the fingerprint process must be received by the university prior to the candidate’s appointment. The cost of the fingerprinting is borne by the university.

Humboldt State University is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Humboldt State University can be found at

Humboldt State University is a Title IX/Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race,religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.


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