Discrimination, Harassment, Retaliation Administrator and Title IX Coordinator

Pasadena, California
Mar 27, 2017
Institution Type
Four-Year Institution

Working with and reporting to the vice president of Human Resources, the Discrimination, Harassment, Retaliation (DHR) administrator and Title IX coordinator is responsible for DHR and Title IX compliance. This highly visible role is expected to develop, deliver and oversee Title IX programs as well as the protected class discrimination and harassment programs for students, faculty and staff, by conducting investigations and providing training and oversight in compliance with federal and state laws, i.e., Equal Employment Opportunity Act of 1972 (EEO), Title VII of the Civil Rights Act of 1964 (Title VII), Title IX of the Educational Amendments Act of 1972 (Title IX), the Jeanne Clery Act of 1990 (Clery Act), the Violence Against Women Act of 1994 (VAWA), the Americans with Disabilities Act of 1990 (ADA), the Age Discrimination in Employment Act (ADEA), all as amended where applicable, and other federal and state anti-discrimination laws and requirements.


  • Bachelor’s degree from an accredited four-year college or university in human resources, organizational management, business administration, or a field directly related to the major responsibilities of the position
  • Minimum of three to five years (full-time equivalent) of recent progressively responsible experience in the areas of responsibility managing and leading compliance with Title IX, equal employment opportunity, discrimination, harassment and retaliation programs
  • Ability to recommend and/or effect changes to policies, to revise practices and to implement equitable procedures across many departments, including human resources, campus security, academic affairs, faculty affairs, and student affairs/student conduct/discipline
  • Demonstrated working knowledge of current state and federal laws and regulations, institution-specific policies, practices and procedures, identified best practices and trends in the field of education related to discrimination, harassment and retaliation practices that violate Title IX, Title VII, the Clery Act, VAWA, ADA, ADEA, all as amended where applicable, and other federal and state anti-discrimination laws, regulations and requirements
  • Ability to design and deliver training programs to all constituencies of the campus and demonstrate accountability with respect to attendance and assess the effectiveness of these trainings
  • Skilled in effective investigation techniques and ability to analyze information and data to reach sound decisions and conclusions
  • Ability to facilitate small groups, build relationships and balance the multiple, varying and even conflicting interests of diverse stakeholders
  • Ability to compile, analyze and report statistical data
  • Ability to handle confidential information with tact and discretion and recognizes the confidential nature of ArtCenter business and to appropriately handle confidential and sensitive issues, content, and language in managing the anti-discrimination investigations, complaints, reports, data, etc.
  • Excellent oral, written, interpersonal communication skills, emotional intelligence and proficient in Microsoft Office Suite
  • Ability to work effectively and efficiently as a team member and strategic business partner, while managing multiple projects
  • Demonstrated understanding of and sensitivity to working with individuals and groups representing a wide range of diverse academic, cultural, disability, ethnic, geographic and socioeconomic backgrounds

Preferred Qualifications

  • Advanced degree in a related field (law, higher education administration) or Juris Doctorate
  • Knowledge of conflict resolution and mediation methods

Job Duties and Responsibilities

Administration, Programming, Compliance and Investigations — 45%

  • Coordinate the development, implementation and monitoring of appropriate disclosures, policies, procedures and practices designed to comply with federal and state laws requiring the prompt and equitable resolution of all complaints pursuant to Title IX as well as, Title VII, the Clery Act, VAWA, ADA, ADEA, all as amended where applicable, and other federal and state anti-discrimination laws, regulations and requirements
  • Provide leadership and direction for the purpose of advising, clarifying and identifying necessary resources and action to eliminate discrimination, harassment and retaliation in all educational and employment programs and activities, to ensure that access to facilities, opportunities, and resources is equitable throughout the campus
  • Oversee prompt, effective and equitable intake, investigation, processing, issuing of findings of fact, and timely resolution of all instances of discrimination, harassment and retaliation made known to responsible employees and/or reported or filed by students, faculty, staff or third parties
  • Oversee and monitor compliance and timely investigations of other campus delegates, departments and offices (e.g. deputy Title IX coordinators, contract investigators, student conduct/discipline, staff and faculty discipline, advocacy services, campus security, counseling services, student affairs, faculty/academic affairs, etc.) with regard to Title IX, Title VII, the Clery Act, VAWA, ADA, ADEA, all as amended where applicable, and other federal and state anti-discrimination laws, regulations and requirements and effectively communicates any changes in these laws and regulations using various modes of communication
  • Receive and conduct informal and formal investigations of complaints against staff, faculty and third parties, asserting violations of the College’s anti-discrimination policies, including discrimination, harassment and retaliation as well as corresponding state and federal laws under Title VII, Title IX, ADA and ADEA; assure compliance with timelines; act as an impartial party, maintain a high level of confidentiality and ensure a prompt, fair and neutral process for all parties; follow up with reporting parties and responding parties during the course of the investigation; analyze complaints and develop thorough investigative plans, conduct interviews, identify and collect relevant documentation, data and other evidence, analyze evidence, apply policy and legal standards, and prepare a written, detailed investigative report of findings of fact and determination based on the preponderance of the evidence standard, and make recommendation for appropriate corrective action
  • Work closely with Title IX deputy coordinators assigned to student affairs and academic affairs for student and faculty complaints, investigations and possible discipline and sanctions; monitor investigation from beginning to end; ensure proper tracking of student complaints and investigations
  • Provide interim measures, guidance and assistance to reporting and responding parties of sexual violence and sex/gender discrimination including referral to support resources, notice of right to file internal complaints, notice of the right to file a complaint with the U.S. Department of Education Office for Civil Rights, and notice of the right to report incidents to law enforcement
  • Lead the Title IX Task Force of key campus stakeholders by meeting quarterly, monitoring compliance, identifying risks, mitigating risks, monitoring trends and making recommendations to executive leadership as needed
  • Coordinate, develop and implement a climate survey to assess the campus perception of sexual assault issues, safety and wellness perceptions, and campus communication related to Title IX; compile and analyze data for dissemination to executive leadership and the campus community

Training, Outreach and Education — 35%

  • Develop, coordinate with other departments, and/or implement ongoing training, consultation, and technical assistance on Title IX, Title VII, the Clery Act, VAWA, ADA and ADEA, all as amended where applicable, and other federal and state anti-discrimination laws, regulations and requirements for all students, faculty and staff, with specialized training content for hearing officers, if applicable, board of directors, Title IX deputy coordinators, and campus security
  • Develop, implement and coordinate campus strategic efforts aimed at the prevention, education and outreach of sexual violence and other forms of sex and/or gender­‐based discrimination
  • Develop and disseminate educational materials, including brochures, posters, and Web-based materials that inform members of the campus community (students, faculty and staff) of Title IX, Title VII, the Clery Act, VAWA, ADA, ADEA, all as amended where applicable, and other federal and state anti-discrimination rights, laws, responsibilities and resources both within and external to campus premises
  • Build, develop, monitor and update the Title IX web page for comprehensive information related to Title IX and other anti-discrimination policies, programs and procedures
  • Provide comprehensive training and guidance to selection committees and other staff regarding laws, regulations, policies, and procedures for equal employment opportunity, diversity, unlawful discrimination, sexual harassment, and other areas as directed to ensure fair and equitable recruitment and selection practices and strategies

Data Compilation, Recordkeeping and Reporting — 10%

  • Organize and maintain electronic database of complaint files, disposition reports, and other records regarding compliance, including annual reports of the number and nature of filed complaints and the disposition of said complaints, data collection, climate assessment, pattern monitoring; work with campus security and other administrators for data compilation in compliance with the Clery Act
  • Assist in external complaint processes, i.e., Equal Employment Opportunity Commission, Office for Civil Rights, Department of Fair Employment and Housing, etc., provide confidential data and reports, respond to questions and retrieve documents as required, prepare statements, findings, conclusions, and recommendations for use by external investigators or legal counsel
  • Consult with external legal counsel as needed

Marginal (Non-essential) Job Functions — 10%

  • Perform other duties as assigned; maintenance of files, recordkeeping and retention, Web-site updates

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.


Qualified applicants should send cover letter, resume, employment application and salary history to Lisa M. Sanchez, Vice President, Human Resources to VPHR@artcenter.edu indicating “Discrimination, Harassment, Retaliation (DHR) administrator and Title IX coordinator” in the subject line.

ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2470.



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