MGR ADMIN & FINANCE

Location
Philadelphia
Posted
Mar 25, 2017
Institution Type
Four-Year Institution

Duties: As Manager of Admin and Finance, this position will be responsible for sponsored program pre and post award management including accounting activities and day to day business operations at the center level. Overall responsibilities will include transaction approval and monitoring, reporting, forecasting and provision of business services for research investigators in multiple depts. and with projects in many countries such as Botwana, India, Guatemala, Peru etc. The incumbent works independently and actively participates in complicated grants including program projects with multiple international sub-components.

This individual is also primarily responsible for all financial and administrative aspects of the Center for Global Health and the programs embedded within the Center, such as the Botswana-UPenn Partnership. For the Center, this includes monitoring all Center funds

Responsibilities for the other programs, includes managing the funding for the Botswana Program (sponsored research funding, gift funds, funding from the School of Medicine and Department of Medicine), PEPFAR grant (preparation of the proposal, preparing the budget, preparing quarterly and annual financial reports for the sponsor and reviewing the grant monthly to ensure compliance with University and sponsor guidelines); monthly reconciliation of the bank account in Botswana; payroll for US faculty; and payment of overseas expenses via wire transfers. This position requires regular contact with various University offices (e.g. Office of General Counsel, Risk Management, Research Services, Office of the Treasurer) to ensure compliance with University policies along with a number of faculty, and cross-cultural communications.

The position reports to the Director, Financial Operations, EVD/SCO, which serves as the business office of the Center for Global Health. The position has a dotted reporting line to the Director of the Center for Global Health. Under the supervision of the Director, Financial Operations, the position will also serve as content area expert for managing international research, guiding new PIs and grants managers in the areas of payroll/health insurance/taxes, international accounting/reporting, developing SOP's and participating in their dissemination.

Qualifications: BA in accounting, business or equivalent major and five to seven years grants and contracts administration and business administration experience or an equivalent combination of education and experience required. Master's degree is preferred. Thorough knowledge of University of Pennsylvania sponsored research guidelines and policies highly preferred. Experience with NIH and other federal granting agencies is required. Proficiency with Microsoft Excel, Adobe, and Business Objects; experience in BEN Financials and UMIS. Excellent critical thinking, analytical, verbal and written communication is essential. Ability to apply solid organizational and time management skills to a deadline drive, multiple priority work environment is required. Excellent interpersonal and communications skills, including the ability to communicate across cultures, and handle a high volume of service requests. Ability to work independently, under pressure of deadlines, to be flexible and contribute positively to a dynamic business environment. International research exposure will be a plus.

Reference Number: 40-25220

Salary Grade: 028

Employment Type: Exempt

Org: SM-DN-Global Health Programs

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: D-Financial