Administrative Analyst

San Jose, California
Mar 24, 2017
Faculty Jobs
Institution Type
Four-Year Institution

Job Title: Administrative Analyst

Job ID: 24060

Full/Part Time: Full - Time

Regular/Temporary: Regular

Job Code: 1038, Range 1

Department: Anthropology


About the Position


Reporting to the Department Chair, under general supervision, this position independently provides highly complex administrative support to the Department Chair, faculty, students and staff. The position is responsible for the department budget and office operations, maintaining the long term fiscal continuity of the department and its multiple funds. The position is responsible for analysis of operations, fiscal management, planning and administration of operational systems, and recommendations to the Chair and faculty regarding strategic choices and appropriate timing for department investment of resources. Responsibilities also include overseeing day to day administrative departmental operations and providing work lead/direction to others.


Responsibilities include but are not limited to the following:

Project annual department budget based on analysis of past and projected expenditures. Develop and maintain detailed budget records and spreadsheets on all departmental accounts, and reconcile to CFS (Common Financial System). Develop and maintain systems to update and track fiscal information. Administer revenues and expenditures from all department fiscal resources; plan, analyze, evaluate and administer all associated budgets. Analyze enrollment planning data to assure scheduling, faculty appointments and budget are all in alignment. Compile and analyze department expenditure data and respond to budget inquiries and related problems in order to provide assistance in resolving budget issues. Reconcile department allocations and budgets with College Dean's office. Responsible for the temporary faculty appointment process, and temp pool management, assuring the department maintains accurate and compliant applicant pools. Plan, develop, and administer department orientation for all new department faculty. Plan, administer, and analyze the efficiency of all department personnel evaluation procedures, including RTP, SOTE administration and annual temporary faculty evaluations and make recommendations for operational policy improvements. Assess, analyze, and make recommendations for administration of faculty facilities and resources, including office space, telephones, supplies, computing and equipment needs.

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