HR & Academic Personnel Analyst, Graduate School of Education and Information Studies

Los Angeles, California
Mar 24, 2017
Requisition 25641
Institution Type
Four-Year Institution

Under the general director of the Human Resources Manager, the Human Resources and Academic Personnel Analyst manages all aspect of the payroll life cycle for 435 staff and faculty members within the Graduate School of Education and Information Studies (GSE&IS). GSE&IS is comprised of two academic departments, 12 research centers, and three partnership schools external to UCLA. GSE&IS employs over 150 academic employees (about 100 ladder & professional faculty, 6 professional researchers, 35 demonstration teachers, and a number of Lecturers annually. The incumbent ensures the accurate and timely processing of payments and other personnel actions to comply with campus policy and federal employment regulations. The incumbent collaborates with the HR, Fund, and Business Office managers to ensure that the proper funding is being utilized and allocated accordingly. The incumbent also serves as the primary point of contact for payroll time reporting (PTR) actions for the Department and other units within the UCLA Campus.

The incumbent will be responsible for and overseeing the on-boarding process for Limited and Casual Restricted employees. This includes being responsible for maintaining accurate and current personnel information; assisting in the development and implementation of administrative and operational process and procedures to improve efficiency and productivity; developing departmental resources and trainings; and creating internal staffing reports for various uses.

Additional duties include academic personnel/payroll data analysis and processing, faculty recruitment, academic personnel administration, managing visiting faculty, scholars, and postdoctoral fellow appointments. The HR and Academic Personnel Analyst serves as one of the benefits representatives for GSE&IS employees and as the back-up to the Academic Personnel Specialist and the Human Resources Manager.

The incumbent must be able to interpret policy, take initiative, make good judgement, and independently prioritizes work while maintaining confidentiality.  



Application Instructions

Applicants must submit their qualifications via UCLA's Career Opportunities website at  Reference position # 25641.     AA/EEO


The complete listing of qualifications is available on UCLA's official job posting.


  • 3 to 5 years of experience working in an administrative department with payroll responsibilities within the University System.
  • Advanced knowledge of University Academic, Personnel, and Payroll policies, procedures, and organizational structure.
  • Advance knowledge and experience in using UCLA systems or similar systems such as UCLA's Employee Database System (EDB), Payroll Time Reporting (PTR), Online Financial Systems Reports (OFSR), Campus Data Warehouse (CDW), and the web-based People Admin system.
  • Ability to make oral, group, and one-on-one presentation for the purposes of providing information, explaining policies and procedures, and answer questions.
  • Ability work independently with minimal supervisor, using initiative and resourcefulness in performing and executing job duties with frequent interruption, distractions, and changing priorities and deadlines. Ability to work as a team using the same principles.
  • Advanced mathematical and quantitative skills to calculate salaries, payroll documents, formulas, expense transfers, leave accruals, payroll changes, and the creation of financial analysis.



UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy -

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