Public Health Administrative Director

Location
Cleveland, Ohio
Posted
Mar 24, 2017
Institution Type
Four-Year Institution

Date: March 2017

Title: Public Health Administrative Director

Department: Epidemiology and Biostatistics

School/Management Center: Medicine

Location: Wood WG74

Supervisor Name and Title: Scott Frank, MPH Program Director and Kathy Miller, Director, Administrative Operations.

POSITION OBJECTIVE

The Public Health Administrative Director is responsible for the administrative management of the Master of Public Health Program (MPH) under the general supervision of the faculty MPH Program Director. This position will: provide financial planning and budgeting for the MPH program and future Public Health Graduate Certificate Program;  provide administrative leadership of the MPH program; write new program proposals and financial agreements; oversee program admissions and student academic needs; monitor required program components; oversee the accreditation process; and serve on various MPH related committees. As a part of Ohio’s leading research institution, the CWRU MPH program is uniquely situated as a part of the Department of Epidemiology and Biostatistics in the School of Medicine as well as the CWRU School of Graduate Studies. 

ESSENTIAL FUNCTIONS

  1. Resolve most daily student issues independently without supervision, subject to school and program policies (and determining those policies, requiring frequent contact with the Graduate Studies, Registrar and International Students offices). Advise MPH students by consulting on course registration, planned programs of study, and other program requirements. Coordinate the faculty advisor system. Use the PeopleSoft (PS) Student Information System (SIS) to track and verify student enrollment and academic status. Serve as liaison between program and School of Graduate Studies and Office of the Registrar. Assist with the conceptualization, logistics, overall planning, assessment and execution of the annual student orientation. (25%)
  2. Complete Memorandums of Assistance for students receiving financial support or loans. Provide accounting services through monthly journals, reconciliations and budget review.  Oversee purchasing activity for program, including requests from students for travel or Capstone expenses.  Provide reports necessary for the Director, Administrative Operations to bill timely for dual degree tuition return each semester. Manage adjunct instructor appointment process and payroll process. Provide financial planning and budgeting, in collaboration with the faculty MPH Program Director and Director, Administrative Operations to coincide with overall mission of the department and MPH Program.  (20%)
  3. Manage and organize MPH program admissions by working closely with applicants to assure a smooth application process.  Serve as the first personal contact and resource person within the MPH Program for prospective student inquiries and admitted students.  Advise applicants regarding the necessary application procedures and entrance requirements for the program. Advise applicants regarding the status of their application and about missing documents.  Review domestic and international transcripts for degree eligibility.  Initiate and arrange student recruitment visits. Support admissions committees with application review.  Process all admissions decisions.  Send official admit and deny letters.  Ensure admits are successfully enrolled in program. Assist Program Director and Vice Chair for Education with student recruitment. (20%)
  4. Participate in strategy planning for the program in collaboration with faculty.  Identify and address short- and long-term goals. Write new program proposals. Responsible for nearly all administrative and financial implementation and maintenance of many, complex dual degree programs with only general oversight.  Develop and maintain all administrative materials and functions for educational programs, including curriculum materials for the MPH program, the student handbook, administrative and facilities support for teachers and courses, and development. (15%)
  5. Responsible for information technology. Identify needs.  Design, create and maintain information systems for tracking of all program metrics, applications, students and alumni, ensuring mechanisms are consistent with accreditation requirements used for reporting annually and during reaccreditation. Determine the documentation requirements for accreditation and maintain required accreditation reports and oversight of accreditation requirements. Monitor and report program evaluations including alumni survey, student feedback, course evaluations, admissions and enrollment data. Create annual reports to accrediting body and maintain regular correspondence with them. Maintain the required documentation, and assist with self-study of the program as required during the reaccreditation process. (15%)
  6. Participate on MPH-related committees, usually including the MPH management team, the MPH Admissions Committee, and the MPH Curriculum Committee. Oversee the organization of these and other meetings as needed. (5%)

NONESSENTIAL FUNCTIONS

  1. Interface with other MPH degree programs.
  2. Support faculty development activities.
  3. Serve as a Capstone committee member and a faculty advisor on independent research projects, as appropriate.
  4. Support community and continuing education activities.
  5. Support field practicum sites and the administration of the field practicum experience.
  6. Support the dissemination of public health education and visibility throughout the university.
  7. knowing accreditation rules for documentation and creating annual reports
  8. Perform other duties as assigned.

CONTACTS

Department: Continuous contact with the faculty MPH Program Director. Regular contact with program executive leadership including the Vice Chair for Education. Continuous contact with the Director of Community-Based Education and other departmental education office staff to resolve student issues as necessary. Regular contact with the Director, Administrative Operations for financial, reporting, budgeting, and other periodic financial-related tasks. Regular contact with faculty participating in program and other staff with offices in the department exchange information.

University: Moderate contact with other departments and schools in implementing dual degree program. Frequent contact with university staff and faculty.

External: Occasional contact with state public health organizations for purposes of collaboration, and occasional (but extensive during some periods).  Contact with the national accrediting body for ongoing curricular management.  Continuous contact with alumni. Frequent contact with people interested in program and applicants to share information.

Students: Continuous contact with multiple students to discuss course registration and program requirements.

SUPERVISORY RESPONSIBILITY

This position has no direct supervision of staff employees.  This position may supervise undergraduate student employees.

QUALIFICATIONS

Education/Experience: Master’s degree in Public Health, Education, Education Administration, Higher Education Administration or related field and 1 or more years of related experience or Bachelor’s degree and 5 or more years previous experience in a public health, medical or education setting required.  Previous experience in budgeting and planning preferred.

REQUIRED SKILLS

  1. Strong leadership skills. Able to work independently with substantial decision making with minimal supervision.
  2. Capacity to work in close, collaborative relationships at various levels: program, department, across schools with partner programs and community partners. Strong interpersonal skills. Multicultural competencies; ability to work with diverse populations.
  3. Ability to multi-task, written and verbal communication, organization. Strong confidentiality instincts.
  4. Skills in active listening, critical thinking, negotiation, problem solving and reasoning. Competent with Microsoft Word, Excel, Access and desktop publishing software.
  5. Facility with database design and manipulation to support information management needs of the program.

WORKING CONDITIONS

General office environment. The employee will perform repetitive motion using a computer mouse and keyboard to type. There are no health or safety hazards in the position, but there may be pressures to meet deadlines and to deal with more than one task at a time. Must be able to handle different and often complex needs that are specific to each applicant/student.  May be required to work some evening and weekend hours. Position will be located in the School of Medicine, but will require some local and national travel to provide networking opportunities with the broad public health community.

DIVERSITY STATEMENT

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

REASONABLE ACCOMMODATIONS

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

NOTE

CWRU offers a flexible benefits package including tuition waiver for employees and dependents; Respond in confidence, including salary history : CASE WESTERN RESERVE UNIVERSITY, Human Resources Job Code #6037 apply to: jobs.case.edu