Campus Tech Coordinator (#20373) NH

Lone Star College-North Harris
Mar 24, 2017
Institution Type
Community College

Lone Star College-North Harris

Campus Tech Coordinator (#20373) NH  

Position Summary  
Coordinates acquisition and tracking of all OTS equipment and software. Provides reports and information on OTS assets and expenditures. Tracks budget and ensures compliance with purchasing procedures. Works closely with Executive Director’s to determine OTS operational needs and communication strategies. A member of a 24/7/365 global department. 
Job Functions  
1.Manages the purchasing of goods and services for OTS, including preparation and evaluation of quotes and bids, preparation of requisitions, and receipt of goods and materials.
2.Reconciles credit card receipts against approved purchases and billing statements.
3.Monthly Reconciliation of all items ordered that have been received. Receive the PO in iStar. Contact vendor if items have not been received. Obtain invoices if necessary. Cancel any PO that we will not be receiving by end of Fiscal Year.
4.Budget Management - run a weekly report. Determine the funds remaining in each account.
5.Fixed Asset Management ( greater than $5K)
6.License Management - Maintains accurate reports for licensing, age, cost, replacement cycle and locations of all campus related assets.
7.Tracks expenditures and prepares journal entries and budget revisions; completes budget vs. cost analysis throughout the year, in addition to expense projections, trend reports, ad hoc reports and project costing.
8.Budget Preparation - Calculate annual software renewal costs. Compare past annual purchases for toner cartridges, printer repair, and printer paper.
9.Administrative Support - Take meeting minutes/notes. Make copies. Schedule meeting rooms.
10.Supply Management - check toner cartridge supply. Check printer paper supply. Check office and break room supplies.
11.Ensures completion of hiring paperwork for new employees for the division, which includes employment verification, background check authorization, tax exemption forms, payroll deposit forms, retirement forms, and credentials verification.
12.Responsible for other reasonable, related duties as assigned. 

Required Qualifications  
•High School diploma or equivalent
•A minimum 2 years of increasingly responsible experience.

Commensurate with education, experience and qualifications
How to Apply  

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All positions are subject to a criminal background check.  EEO Employer