Purchasing Specialist III

Elgin, IL
Mar 24, 2017
Institution Type
Community College
Purchasing Specialist III
Elgin, IL

Elgin Community College (ECC) is a comprehensive, fully accredited community college located in Elgin, Illinois, one of its most rapidly growing cities. Our district encompasses 360 square miles, serving 400,000 people, 11,000 businesses with four public school districts and 15 high schools. ECC was selected as one of five Illinois community colleges to participate in the national Achieving the Dream (AtD) initiative. is a long-term national initiative that collaborates with community colleges to help more students earn degrees, complete certificates, or transfer to four-year institutions to continue their studies. The park-like setting of our 145 acre Main Campus offers instruction spanning nine major buildings with beautiful views. ECC also offers classes throughout the northwest suburbs of Chicago with more than 100 off-campus locations.


Ensures that procurement and reimbursement processes are completed in accordance with established administrative procedures, policies and the Illinois Community College Procurement Act, while providing excellent customer service to the college's faculty, staff and outside vendors.

Supports functions of the college including strategic procurement initiatives, purchasing and reimbursement related functions including audit and compliance reviews to protect the college from fraud and abuse.

This position is responsible for supporting both the Managing Director and Director of Business Services.

Essential Responsibilities:

1. Analyzes and reviews requisitions utilizing Colleague for accuracy and budgetary compliance with established administrative and financial procedures.
2. Creates purchase orders daily and processes weekly purchasing reports.
3. Initial and ongoing training of college personnel in the use of the college's procurement systems to ensure compliance with college procedures.
4. Prepares contractual documents and proposals, maintains database of all contracts and proposals and paper files for audit purposes.
5. Manages the maintenance of the Vendor Database.
6. Reviews purchasing card statements and receipts from college personnel.
7. Complete special projects as assigned by the Managing Director and Director of Business Services.Requirements:

1. Associate's degree (AA) or equivalent from two-year college or technical school; or equivalent combination of education and/or experience.
2. Proficient knowledge and experience in purchasing and accounting systems.
3. Working knowledge of Ellucian Colleague procurement and database system or other ERP software.
4. Working knowledge of lmageNow document imaging system or other electronic document imaging systems.
5. Proficiency with computer programs including Microsoft Word, Excel, Access and Outlook, and Adobe Acrobat.
6. Ability to integrate, utilize and manage multiple computer programs to facilitate the procurement process.
7. Ability to maintain a high degree of integrity and confidentiality while working in a highly regulated environment.
8. Ability to comprehend and utilize procedural and institutional information.
9. Ability to resolve procurement issues thru evaluation and analysis with innovative thinking.
10. Ability to prioritize and manage multiple tasks while maintaining a high level of organization, attention to detail and utilizing analytical skills.
11. Ability to work independently with minimal supervision.
12. Excellent written, verbal and interpersonal communication skills used to develop collaborative working relationships with all levels of college personnel and outside vendors.

Desired Qualifications:

3-5 years of customer service experience.

For a detailed job posting and to apply, please visit our web site at: https://jobs.elgin.edu/applicants/Central?quickFind=52342

Elgin Community College is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.


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