Rome, Georgia
Commensurate with experience
Mar 23, 2017
Institution Type
Community College

Job Description Summary

This position is responsible for managing all aspects of student account functions within the Business Office, while supporting and adhering to the educational mission of Georgia Highlands College This position is responsible for supervisory accounting work, including responsibility for revenue collections, student aid programs, recording, invoicing, reconciling financial data, administration, and coordinating Banner.

Key Qualifications

• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field
• Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with three to five years’ experience or service
• Possession of or ability to readily obtain a valid driver’s license for the type of vehicle or equipment operated

Key Responsibilities

• Assists in the coordination of the institution’s response to internal and external audits related to accounting and business office operations
• Prepares documentation requirements to meet compliance audit standards
• Processes Human Resource actions, including hiring and performance evaluations
• Trains assigned staff members
• Manages and oversees all functions of the Bursar’s Office for accurate revenue input, including but not limited to: posting, billing, and collecting student charges; disbursing refunds; account reconciliations; deposits; and processing vendor payments
• Provides guidance, investigates errors, and assists in resolving problems in daily reconciliation of Banner A/R, PeopleSoft, account payments, and related payments received
• Processes monthly reconciliations for all A/R and revenue accounts between Banner an PeopleSoft systems to general ledger
• Coordinates with Financial Aid and Register’s Office regarding student accounts, financial aid disbursement dates, fee payment deadlines, return to title IV compliance, and state and federal aid funding compliance, payment plan dates, and semester communication strategies
• Performs fee assessment, billing, fee payment, and student purges for non-payment of accounts
• Develops detail codes with corresponding chart fields and accounting rules within Banner to correctly assess accounts automatically at time of registration
• Assists in analyzing, updating, and maintaining policies and procedures related to the daily operation of the Bursar’s Office
• Establish revenue deferrals in accordance with Board of Regents policy and proper accounting practices to ensure revenue is recognized in correct fiscal year
• Ensures tax forms and submissions are made within IRS and state guidelines for 1098-Ts, 1042-S, and sales tax.
• Prepares year-end closing and deferral journals for student tuition fees
• This role is designed by the institution as a Position of Trust
• Performs related duties

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