Administrator

Location
Aurora, CO
Posted
Mar 23, 2017
Institution Type
Four-Year Institution




*Applications are accepted electronically ONLY at www.cu.edu/cu-careers.*

University of Colorado Denver l Anschutz Medical Campus

School of Medicine ACCORDS

Administrator (Business Services Program Director)

Position #655008 - Requisition 08915



The Adult and Child Consortium for Outcomes Research and Delivery Science (ACCORDS) Program is seeking to fill a full-time, University Staff (unclassified) Administrator (Business Services Program Director) position.

The University of Colorado Denver Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver-one of America's most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.

Job Summary:
This Business Services Program Director / Administrator (Administrator) provides critical administrative oversight to the Adult and Child Consortium for Health Outcomes Research and Delivery Sciences (ACCORDS) Program. This will be accomplished by providing sound fiscal management of funds from all sources; managing human resources needs and activities; and coordinating research operations through the project lifecycle. The Program Administrator will be responsible for managing the day-to-day and long-term operations of the work unit. The Program conducts comparative effectiveness, health outcomes, health services, and primary care research.

This position is responsible for the administration of financial, personnel, research and administrative operations of the ACCORDS Program. The ability to prioritize a high volume of work to achieve a high level of productivity and accuracy is required.

Position Emphasis:

The University of Colorado Denver Anschutz Medical Campus is seeking applications for a Program Administrator. This full-time, University Staff (non-classified) position will be responsible for all administrative and financial activities of the ACCORDS Program, by providing essential administrative expertise to the Director and Program faculty conducting educational and research activities. This role will also work with the Program Director and Associate Directors to develop strategies for management and growth of the Program.

The Administrator is responsible for managing the day-to-day operations of ACCORDS. This includes all functions related to finances, human resources, facilities and procurement. This role is responsible for overseeing and directing all fiscal activity of the program, including budget planning and preparation; regularly reviewing financial statements for program accounts; and fiscal planning and financial analyses, as needed. This role will manage all personnel matters including overseeing recruitment/hiring; payroll processing; employee development and orientation; and the program's evaluation process; as well as counseling employees on matters of personnel policies. Research administration duties will include coordinating proposal development and submission; monitoring and reporting on awarded projects and closing out completed projects from a wide variety of funding sources. In addition, administrative activities will include oversight of all day-to-day Program operations while contributing to strategic planning for the management and growth of ACCORDS.

Specific Duties:

Financial:

  • Monitor, reconcile and forecast financial reports using proficient knowledge in University, State, and various grantor's rules and regulations.
  • Using financial reports and other data sources, prepare and monitor the Program's annual budget, annual report and budget request to the Dean's Office.
  • Oversee and ensure provision of monthly reports to Director and faculty of their funding sources whether utilizing existing reporting systems or creating hybrids.
  • Authorize expenditures using proficient knowledge of University, State, and various grantor's rules and regulations.
  • Remain current on all university fiscal policies and acts to ensure compliance by ACCORDS staff and principal investigators.


Research:

  • Oversee and monitor grant generation, reporting and monitoring for ACCORDS.
  • Oversee development of grant application budgets with principal investigators; oversees the division team preparation of grant applications and ensures all university and grantor guidelines for submission are met.


Personnel Management:

  • Supervise and coordinate human resource matters including establishing positions, advertising, recruiting, training, hiring and supervising support staff, performance reviews, and terminations.
  • Work closely with the appropriate University divisions/departments and the Human Resources department of the University to ensure all applicable university, state and federal rules and regulations are followed for recruitment of faculty, fellows, and research staff.
  • Review and approve leave use and reporting for research staff and administrative team.
  • Oversee compliance processes for faculty and staff to ensure requirements are met per university policies and procedures (COI disclosures, PRISM updates, required trainings).


Operational/Administrative:

  • Provide technical and administrative assistance to the Program Director in the management of the Program.
  • Oversee daily program activities, including but not limited to: purchasing and accounting, personnel oversight, facilities and space management, health and safety issues, access approval, and campus security.
  • Promote productive and cooperative working relationships between faculty and staff of ACCORDS, university finance, other schools, departments and divisions and external entities and affiliates.
  • Represent ACCORDS and the director to accomplish the goals and mission of the university, school and program.
  • Serves as needed or requested on school, department and/or divisional initiatives, projects, committees, etc.
  • Promote a team environment at ACCORDS and assure systems are in place to support the faculty and the program as a whole.
  • Provide a variety of related duties as assigned or necessary to ensure the effective operation and management of the ACCORDS Program.


Salary and Benefits:

The hiring salary for this position is commensurate with skills and experience. This position is not eligible for overtime compensation.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at https://www.cu.edu/employee-services.

The University of Colorado Denver Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Qualifications


Minimum Qualifications:

  • Graduation from an accredited college or university with a Bachelor's degree in Accounting, Business Administration, Health Care Management or closely related administration/management field.
  • This position requires extensive, diverse and progressively responsible experience at the management level in a university or healthcare setting, including direct responsibility for: submitting and managing grant, contract and other private/public funds; preparing and presenting financial forecasts and models; supervising administrative and support personnel; and strategic planning and development of administrative policies, procedures and/or systems.


Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis, but not for the specific experience.

Preferred Qualifications

  • Master's or higher earned degree in Accounting, Business Administration, Health Care Management or closely related administration/management field from an accredited college or university.
  • Prior University experience working with current enterprise management systems is highly desirable. These include: Peoplesoft Finance (9.2), Peoplesoft HCM, Concur, CU Marketplace and InfoEd. Experience with these programs outside the University will also be considered.
  • Five (5) or more years of grant management experience which included submitting grants and managing clinical and/or grant revenue from a variety of funding sources (public and private).
  • Three (3) or more years of experience preparing and presenting financial forecasts and models for executive leadership.
  • Three (3) or more years of experience supervising or overseeing staff which must have included recruitment, hiring, terminations, performance evaluations, etc.
  • Three (3) or more years of experience in strategic planning and development of administrative policies, procedures and systems.
  • Certification or equivalent experience in academic and research administration issues, practices and compliance.


Competencies/Knowledge, Skills, and Abilities:

  • The ability to prioritize a high volume of work with a high level of productivity and accuracy
  • Outstanding organizational skills are necessary to manage many competing timetables and responsibilities. Ability to delegate and effectively supervise and plan for the timely and successful completion of short- and long- term objectives.
  • High degree of analytic ability to manage current and future financial and human resources aspects of the position. Skilled at using logic and reasoning to identify and evaluate the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Skilled at anticipating and identifying complex problems, reviewing related information and considering the relative costs and benefits of potential actions to develop and evaluate options and implement solutions.
  • Strong interpersonal skills and a high level of discretion needed to handle sensitive issues, supervise a diverse staff, and work with many university- and hospital-wide department heads, administrators and physicians in a positive and collegial fashion.
  • Ability to interpret and explain complex rules, regulations, policies, procedures, and guidelines.
  • Experience that demonstrates strong interpersonal and customer service skills with the ability to establish rapport with persons of diverse backgrounds which also includes experience working with students, staff, and faculty, within a higher education and/or academic medical environment.
  • Advanced Excel and Microsoft Office skills.
  • Ability to work effectively with high level administration, serving as first line of contact for leadership.



Special Instructions to Applicants:*Applications are accepted electronically ONLY at www.cu.edu/cu-careers.* REQUIRED APPLICATION MATERIALS: 1). A letter of application which specifically addresses the job requirements and outlines qualifications. 2) A current resume/CV. 3) List of 5 professional references. Questions should be addressed to Ellen Sullivan at Ellen.Sullivan@ucdenver.edu.

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled.



Job Category: Business Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 21628 - SOM-COHO Center

Schedule: Full-time

Posting Date: Mar 22, 2017

Closing Date: Ongoing

Posting Contact Name: Ellen Sullivan

Posting Contact Email: Ellen.Sullivan@ucdenver.edu

Position Number: 00655008

PI97257781