NIIMBL Administrative Specialist

Mar 22, 2017
Administrative Jobs
Academic Affairs
Institution Type
Four-Year Institution

Position Number: 00106222

Primary Function of Organization Unit: The National Institute for Innovation in Manufacturing Biopharmaceuticals (NIIMBL) is the eleventh institute in the Manufacturing USA network. NIIMBL will help to advance U.S. leadership in the biopharmaceutical industry, foster economic development, improve medical treatments and ensure a qualified workforce by collaborating with educational institutions to develop new training programs matched to specific biopharma skill needs. The institute will foster collaborative technology development to benefit the industry as a whole, reducing risk for individual companies and lowering barriers for small and medium-sized companies. Its programs will focus on advancing current manufacturing platforms as well as creating new ones for emerging products. The institute will also seek to develop flexible, rapid manufacturing capabilities that will help to ensure that manufacturers can quickly respond to pandemics and other biological threats. Beyond its research efforts, the institute will support the development of standards that enable advances in biopharmaceutical manufacturing. Collaborating colleges and universities will work with industry to provide education and training programs, curriculum development and certification standards that will ensure a pipeline of skilled workers.

Essential Job Duties: The NIIMBL Administrative Specialist will provide comprehensive administrative assistance to the NIIMBL Chief Technology Officer (CTO) and Technology Program Manager. Job responsibilities include, but are not limited to: -Assisting the CTO and the Technology Program Manager in managing their complex schedules, including planning and coordinating meetings and conference calls with internal and external contacts -Taking meeting minutes and coordinating meeting agendas -Composing, reviewing, and editing correspondence including e-mails, letters, memoranda and reports -Independently tracks and meets administrative deadlines and milestones, and is able to accurately prioritize items -Serve as a point of contact for the administrative operations of NIIMBL at NC State -Communicating with NIIMBL headquarters at the U. of Delaware, in particular with the staff that reports to the Director and Program manager of NIIMBL -When applicable, coordinating efforts at NC State with the NIIMBL headquarters -Processing travel reimbursements, permits for space use, rental agreements, and other expenditures through the NC State system

Minimum Education/Experience:

Department Required Skills: -Must have great organizational skills and ability to utilize various office equipment. -Must be able to compose and edit documents in a variety of software applications. Proficient experience in Microsoft Office suite (Word, Excel, Access, PowerPoint, or comparable programs) and have working knowledge of e-mail and computer software programs. -Must be able to utilize web-based meeting tools, including WebEx, Go to Meeting, and with file sharing tools such as BOX and ShareVault. -Must be able to understand and communicate university policies and procedures for financial transactions, travel, and other operations. -Must be able to effectively communicate verbally and in writing. -Must be able to work independently, interpret and apply university policy and procedural guidelines, and organize workflow in the office. -The position requires the ability to respect and maintain confidentiality and exercise professionalism and discretion when dealing with internal and external constituents.

Preferred Experience, Skills, Training/Education: -Prefer candidates with a bachelor's degree and at least one year of related experience -Prefer candidates with experience managing an executive's calendar. -Prior experience with google mail and calendar in a professional setting is preferred.

Necessary Licenses and Certifications: N/A

AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "":http// Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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