Associate Director of Budgets & Financial Reporting

Clinton, New York
Mar 21, 2017
Institution Type
Four-Year Institution

The Associate Director of Budgets and Financial Reporting is responsible for preparing the annual budget, maintaining budget forecasting models and FTE counts, and monitoring and updating budget projections.  This position is also responsible for the timely and accurate recording and reporting of all financial information in the general ledger. Among the duties associated with this position are the review and analysis of activity related to plant funds, restricted funds and endowment accounts, utilizing specialized software to calculate endowment values and income and ensuring appropriate asset classification and donor restriction. The Associate Director communicates the guidelines and policies related to these areas of responsibility to the College community and serves as the primary contact for inquiries and requests involving these areas. The Associate Director provides direct supervision and guidance to the Financial Analyst. The position reports directly to the Controller.



  • Compile budget requests from campus community and roll budget into summary spreadsheets. Analyze requests for consistency with prior year and identify and explain variances.
  • Complete various analysis for tuition, financial aid and room and board
  • Review restricted funds to calculate the impact of restricted expenses in the budget
  • Analyze the effect on the budget of various scenarios
  • Update the forecast and create different scenarios as requested by the VP
  • Maintain salary spreadsheets and update based on position changes and salary increases
  • Analyze and maintain accurate FTE counts for numerous reporting purposes
  • Prepare Budget Proposal book
  • Maintain people, program and plant analysis
  • Train new users in the use of the Budget Tool

Financial Reporting & Surveys

  • Prepare year-end schedules and analysis in preparation for the annual audit, primarily in the areas of plant, endowment and restricted funds. Point person for these areas with the auditors
  • Prepare all year end journal entries related to endowment for gifts applied, income to principal and sweeping of unspent income
  • Review agency type accounts for reasonableness
  • Book accruals for payroll, deferred compensation, insurance, and summer programs
  • Review financial aid expenses periodically throughout the year to insure that our books agree with the Financial Aid office
  • Establish month end closing schedule and insure that it is followed
  • Prepare surveys  and reports such as the NACUBO Endowment Study, the EADA report for Athletics, IPEDS and the Capital expenditures and IT surveys

Performs other duties as assigned 


Candidate must have a bachelor’s degree in accounting and at least five years of administrative experience in accounting and financial management. The ideal candidate will have worked for a higher education institution and/or an accounting firm with a concentration in non-profit organizations. Preference will be given to those with an MBA degree or CPA certificate.

Knowledge, Skills & Abilities:

Experience using technology to support and enhance business services, coupled with a strong familiarity with non-profit accounting principles, are required. High level experience with spreadsheet applications and desktop software required. Candidate must also possess the ability to communicate effectively with all levels of employees and to juggle multiple projects and priorities. Candidate must be team oriented, quality driven and of the highest integrity.