Faculty Services Specialist

Walnut Creek, California
Mar 21, 2017
Institution Type
Four-Year Institution

Under general direction provide a wide variety of administrative support to include: Maintain and update class schedule each session for all locations; Prepare classrooms for instruction, and provide general audio-visual support. Prepare classroom room assignments each session; assist in training faculty\staff in computerized programs; generate faculty contracts; assist director with faculty payroll to include the input of instructor pay into Banner and distribute Instructor paychecks; registration functions each session; process new instructor paperwork/teaching requests; manage booklist, contact Publishers for desk copies each session; attend Education & Advisory meetings; coordinate library support sessions with virtual Librarian; assist Director as needed.


Essential functions: 100% of time

  • Manage and update schedule each session for all locations; inform all campuses as schedule changes occur; contact instructors as needed
  • Generate and maintain classroom assignments each session
  • Registration functions each session
  • Process all new instructor packets; including teaching request approvals
  • Manage booklists, coordinate and order desk copies each session for both campuses
  • Maintain faculty folders and make adjustments as needed
  • Input faculty pay into datatel; create and process faculty contracts
  • Distribute and track instructor paychecks
  • Generate and process letter to instructors regarding online evaluations, teaching assignments and faculty orientation; coordinates food and beverages for orientation
  • Coordinate Virtual Library presentations with faculty and Annie Knight
  • Assist in training faculty\staff in computerized programs
  • Oversee and manage all aspects of Reading and Conferences and Independent Study requests
  • Prepare faculty packets for faculty orientation each session; prepare and organize for each faculty meeting
  • Attend Education meetings: compose and distribute education monthly minutes
  • Schedule and send invitations to Advisory Counsel for meetings; compose and distribute advisory minutes; reserves restaurant
  • Answer and screen incoming telephone calls
  • Provides general information to the Brandman community
  • Assist as secondary financial aid advisor/business office as needed
  • Assist with Comprehensive Exams
  • Attend Education Fairs/Recruits
  • Prepare and organize for special events/guests
  • Assist/train co-workers as needed
  • Other duties as assigned by the Director


Previous Experience:


  • Minimum two years previous customer service experience

Desired Qualifications:

  • Previous experience working in higher education
  • Knowledge of Brandman University policies and procedures

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