Duties: Oversee and manage all functions serving graduate and post graduate programs and students in the Electrical and Systems Engineering Department. Work with the Department Associate Director and Graduate Chairs to coordinate graduate admissions, including recruiting efforts, processing and screening of applicants, response to inquiries and communication of final decisions. Provide student support through 1) academic advising: administer audits and implement policies and regulations; 2) advocate for students by connecting graduate students to services available in the department as well as the school and university and trouble shoot issues, and gathering additional external resources such as fellowships and awards, managing the nomination and award process; 3) implement and improve day to day administrative tasks to accomplish the goals of the department. Ensure all processes are clear and streamlined; ensure that documentation are orderly and easily accessible, creating filing systems or database as needed. The graduate coordinator will also oversee and develop student/alumni relations in collaboration with the office team and other departments to enhance student experience, leading student groups such as ESEGA (ESE Graduate Association).
Qualifications: A Bachelors Degree and 2 years to 3 years of experience or equivalent combination of education and experience. Proficient knowledge of Microsoft office, familiarity with programs such as Access/Filemaker, Photoshop or WordPress helpful; Excellent collaborative skills and ability to exercise discretion, diplomacy and judgment; Experience fostering student leadership preferred.
Excellent written and verbal communication skills and ability to connect with diverse stakeholders are important. The ideal candidate will be curious and willing to learn, able to problem solve and balance multiple priorities, keep track of large sets of data despite interruptions. Candidate should have strong organizational skills and attention to detail while maintaining focus on strategic goals. Candidate should also work well independently and collaboratively.
Reference Number: 13-25153
Salary Grade: 025
Employment Type: Non-Exempt
Org: Electrical and Systems Engineering
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: X-Secretarial/Administrative