Assistant Director of General Accounting & Reporting

Montclair, NJ
Mar 21, 2017
Institution Type
Four-Year Institution
Montclair State is New Jersey's second largest university. It offers the advantages of a large university - a broad undergraduate curriculum with a global focus, a wide variety of superior graduate programs through the doctoral level, and a diverse faculty and student body - combined with a small college's attention to students.

Posting Date April 14, 2017

Position Title Assistant Director of General Accounting & Reporting

Vacancy # V-1265

Department Controller's Office

Division Treasury And Finance

Job Description


The Assistant Director of General Accounting & Reporting is responsible for producing accurate and timely financial reports, preparing analyses for management and requesters, and providing accounting services as assigned.


This position reports to the Director of General Accounting. Major duties and responsibilities of this position include:
• Supervising the Financial Report Developer by delegating assignments, reviewing their productivity and efficiency, and mentoring their professional development to insure high quality reporting that is timely.
• Preparing the University's Statement of Net Position; Statement of Revenues, Expenses, and Changes in Net Position; and the Statement of Cash Flows with comparisons to the prior year before the 15th of each month
• Completing by self or delegation the financial data sections for the annual CAFR, IPEDS, Merritt Research, Middle States, US News, and other surveys as requested.
• Preparing an analysis of actual to budget variances by the 20th of each month for variances over/under 10%
• Preparing the audited financial statement variance analytics prior to the beginning of the auditors' field work
• Preparing the University's annual audited Financial Statements, MD&A , and Footnotes
• Meeting deliverable deadlines
• Creating and maintaining reporting templates and trees in NVision, Adaptive Reporting, and other 3rd party reporting solutions
• Providing supervision to the report developer to update reporting trees by adding, deleting, and changing chartfield values
• Creating and maintaining a dictionary of chartfield values
• Uploading the Chart of Accounts on the Controller's web page to ensure it is kept current
• Assisting stakeholders to understand their financial reports
• Meeting with the budget office on a monthly basis to review financial results and gain an understanding of variances
• Validating the quarterly financial summary for the BOT prepared by the budget office
• Analyzing trends
• Preparing financial projections as requested
• Utilizing and reviewing account reconciliations and analysis prepared by the general accountants to gain knowledge of account balances and content
• Reporting GL account analyses and reconciliation errors and omissions to the Director of Accounting
• Preparing accurate and timely account analysis and audit work papers as assigned by the Director of General Accounting
• Training in Peoplesoft Query/Reporting/Creating Workbench/Creating folders and building General Ledger WorkCenters-to ensure we have all related workflow needs
• Collaborating with end users to obtain requirements for reports and queries
• Coordinating requests for reports or queries with the Financial Report Developer to keep end users informed of the status of their requests
• Responsible for receiving and resolving helpdesk tickets as first level support for Financial Reporting
• Creating and running ad-hoc queries in PeopleSoft
• Researching historical information in FRS and respective archives
• Monitoring and resolving reporting module workflow issues
• Staying knowledgeable of current GAAP as issues by GASB and FASB
• Maintaining the University's Chart of Accounts and Reporting Trees
• Escalating unresolved issues to the Director of General Accounting as appropriate
• Delivering excellent customer service
• Performing other duties as assigned

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.

Qualifications & Requirements

• Bachelor's degree in accounting from an accredited University or college, CPA preferred
• Knowledge of generally accepted accounting principals
• Minimum of 4 years of experience in preparing audited financial statements and internal management reports
• 2 or more years of supervisory experience
• High precision in work
• Experience with PeopleSoft's General Ledger or similar ERP system
• PeopleSoft query writing and NVision report writing experience preferred
• Experienced in data mining
• Excellent communication and writing skills
• Advanced Excel skills, including pivot tables and macros
• Professional demeanor
• Interpersonal and team building skills
• Decision making and troubleshooting skills
• Must be able to maintain confidentiality

Salary Range
Commensurate with Experience

Anticipated Start Date June 2017

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Apply By Review begins immediately and continues until position is filled

Organizational Marketing Statement:

Building on a distinguished 105-year history, Montclair State University is proud to be a leading institution of higher education in New Jersey. The university's six colleges and schools serve more than 19,000 undergraduate and graduate students in 300 majors, minors, concentrations and certificate programs. Situated on a beautiful, 250-acre suburban campus just 14 miles from New York City, Montclair State combines the instructional and research resources of a large public university in a dynamic, sophisticated, and diverse academic environment.

EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at



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