Human Resources Office Assistant (Employment)

Location
Illinois
Posted
Mar 20, 2017
Employment Type
Full Time
Institution Type
Community College

Schedule Information: Full-time hours: Monday - Friday 8:00am - 4:30pm

Hours Per Week: 37.5

Benefits: Health, Dental, Life & Disability Insurance; Sick, Vacation, and Holiday pay; Personal Business; Educational Assistance: Tuition Waivers at Harper & Professional Expense

Duties of Position

  • Processes required HR/Payroll information via the Oracle Payroll System
  • Serves as contact for all Human Resources customers, this includes: answering telephones, greeting visitors, screening and channeling calls, and taking and distributing messages
  • Conducts ongoing investigation/troubleshooting for problems arising from the Oracle Payroll System and the Onboarding System. This involves follow-up and training to end users to complete each investigation.
  • Creates/Maintains confidential HR records and files for all employees. This involves Social Security verification, criminal background check processing, I-9/E-Verify processing, State University Retirement System (SURS) processing, and verification of employment required documentation.
  • Enter and maintain data integrity for employees such as credentials, EEO data, previous employment, union eligibility, and ongoing salary, demographic and position information. 
  • Conducts New Employee Orientations
  • Requires look-up and verification involving several internal and government systems such as SSNVS, E-Verify, SURS, Page-Up Recruiting System, and Hire Right.
  • Verifies external employment information requests via telephone and written communications.
  • Runs and distributes employment and union related reports.

Educational Requirements

  • High school graduate or equivalent with basic computer skills
  • Excellent customer service skills required

Experience Requirements

  • Two to three years of customer service and general office experience required.
  • Proficiency with word processing and spreadsheet software required.
  • Human Resources and Internet experience desired.

Application Review Date:  Applications are accepted until the position is filled though priority will be given to applications received on or before: April 3, 2017

Required Documents***A resume and cover letter are required to complete the application process***

* Official transcripts required upon hire 
* Employment is contingent upon Criminal Background Check.

* Employment sponsorship is not available.