Assistant/Associate Director of Stewardship and Donor Relations - College of Fine and Applied Arts

Champaign, IL
Mar 18, 2017
Institution Type
Four-Year Institution

Assistant/Associate Director of Stewardship and Donor Relations

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The College of Fine and Applied Arts at the University of Illinois at Urbana-Champaign seeks an Assistant/Associate Director of Stewardship and Donor Relations to celebrate and strengthen the connection of donors as valued members of the University and FAA community for the purpose of fostering long-term philanthropic relationships with the College and its seven academic and three non-academic units.

The Assistant/Associate Director will provide leadership, administration and strategic direction for stewardship and donor relations, including developing methods to measure the effectiveness of stewardship and donor relations strategies and activities. Major areas of responsibilities of the stewardship portfolio will include oversight for the weekly gift acknowledgement processes, fund management, and major gift stewardship. At the Associate Director level, this position will also provide oversight and strategic direction for constituent engagement efforts in the College, ensuring a unified, cohesive, and collaborative approach to donors throughout the donor cycle.

Major Duties and Responsibilities:

Fund Management

Respond to specific donor inquiries arising from campaign activity, which require knowledge of sensitive University issues and the appropriate responses.

Manage responses to inquiries regarding gift funds from Major Gift Officers and Unit leadership and staff.

Act as a liaison for the College's financial operations regarding the initiation of new UIF funds, fund agreements, statements of understanding, or other relevant documentation related to the stewardship of gifts to FAA and its units.

In collaboration with college and unit Business Officers, conduct an annual audit of college and unit gift funds to ensure adherence to fund guidelines and compliance with university and college policies.

Monitor fund accounting for all FAA UIF funds including the management of accumulation and deficit balances.

Major Gift Stewardship

Ensure that major gift donors have comprehensive stewardship plans by developing and maintaining high-level stewardship guidelines for funds contributed by donors at the major gift level, with emphasis on donors with endowed funds.

Develop stewardship plan templates for donors based on affinity giving groups, modify individually as needed working with MGOs and units, manage application to TED, and serve as liaison to manage process among the college, units, and major gifts officers.

Monitor stewardship plans to ensure that steps are completed or revised, as appropriate. Provide assistance in implementing or modifying plans when challenges arise.

Collaborate with the Associate Dean for Advancement and the College's Associate Director of Advancement Communications to design, create, and facilitate donor stewardship materials, report templates, etc.

Identify ways to involve others (i.e., Dean, faculty, students, alumni, volunteers, etc.) in stewardship efforts.

Ensure that major gift prospects and donors receive at least annual reports regarding the use and impact of the funds they have contributed to, including interactions with the students or faculty benefitting from their philanthropy, when appropriate.

Collaborate with FAA units to ensure the awarding of scholarships/fellowships/named faculty positions and usage of private funds meet the criteria set forth in established fund agreements.

Coordinate with UIF Donor Relations, as well as with college and unit colleagues, Communications, and Constituent Engagement, to ensure appropriate donor recognition and appreciation opportunities are leveraged for major gift prospects and donors.

Weekly Gift Acknowledgements

Design and implement a comprehensive multi-tiered plan to acknowledge annual and major gifts to the College of Fine + Applied Arts and its units, and to recognize donors in order to enhance the donor relationship with the College/Unit and increase the likelihood of continued contributions.

Design and manage the gift acknowledgement process to ensure timely, accurate and appropriate recognition of all gifts.

Identify and document how annual fund gifts are used by the College and units to allow for recognition and stewardship of donors and demonstration of impact.

Create and manage stewardship and recognition systems associated with the College's fundraising campaigns.

Other Duties

Ensure that all stewardship and engagement activity is recorded in TED.

Collaborate with stewardship professionals at the University level and across the campus to determine best strategies for effective stewardship of donors.

Attend College events as necessary to serve as a host or assist with event administration.

Participate in College of Fine and Applied Arts and Office of Advancement strategy meetings, assisting colleagues and providing support for all ongoing programs and operations as needed to help meet the College's annual fundraising goals.

Participate in campus level meetings related to stewardship and donor relations.

Maintain confidential alumni and donor records; generate fundraising reports and prospect lists.

Additional responsibilities for the Associate Director level include:

Donor Relations and Engagement

Oversee the strategy to ensure that donors have access to experiences and communications that build their affinity toward FAA and cultivates further philanthropy.

In collaboration with the Assistant Director for Constituent Engagement, develop recognition initiatives and high-level engagement/cultivation/stewardship events.

In collaboration with the Associate Director for Advancement Communications, develop multi-stage donor engagement/communication plans for affinity groups; create special reports/communications to provide meaningful stewardship/donor engagement.

Provide direction and supervision to the Assistant Director of Constituent Engagement.

Application Procedures:

Minimum qualifications
  • Bachelor's degree.
  • One year of experience in implementing and executing stewardship programs, or three or more years of experience in a related field. For Associate Director level: Three or more years of experience in implementing and executing stewardship programs, or five or more years of experience in a related field.
  • Understand principles of donor engagement and stewardship.
  • Basic understanding of major donor prospect qualification, cultivation, solicitation and stewardship. For Associate Director level: Experience in major donor prospect qualification, cultivation, solicitation and stewardship.
  • Demonstrate excellent professionalism, the ability to communicate with performing, visual, and/or environmental arts donors, and to organize multiple tasks and priorities simultaneously.
  • Demonstrate excellent verbal and interpersonal communication skills.
  • Recognize and adhere to the Donor Bill of Rights as prescribed by the Association of Fundraising Professionals.

Preferred qualifications
  • Strong interest and knowledge of the performing, visual, and/or environmental arts.
  • Stewardship experience within a higher education environment.
  • Possess knowledge of policies and procedures specifically related to campus engagement and stewardship practices.
  • For Associate Director level: Master's degree and supervisory experience.

This is a full-time 12-month academic professional position. The expected start date is as soon as possible after the closing date. Salary is commensurate with experience and qualifications and competitive with similar positions at the University.

Application Procedures:

To ensure full consideration, please create your candidate profile at and upload your cover letter, resume, and the names/contact information for three professional references as a single PDF file by April 30, 2017. Applicants may be interviewed prior to this close date; however, no hiring decision will be made until after that date. For further information regarding application procedures, contact Melissa Madsen at

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

Illinois is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as a qualified individual with a disability, or criminal conviction history. Illinois welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity and inclusivity. (

Organization Name: FAA Advancement
College Name or Administrative Unit: Fine and Applied Arts
Category: Academic Professional
Open Date: 03/17/2017


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