Dean's Office Assistant (OPS) College of Law
Job ID: 41454
Full/Part Time: Full-Time
Apply On Or Before: 01/01/9999
College of Law - Dean's Office
This position assists with daily functions and activities in the Dean's office. Answers main phone line, handles mail pick-up and drop-off, reserves events and meeting space in the law school room scheduling system, generates reimbursement memos, coordinates travel arrangements and processes authorizations and travel reimbursements, creates and maintains files, and conducts research. Provides support for office functions and law school events, including but not limited to: event setup, maintaining RSVP lists, designing and printing name tags, and organizing and printing event materials. Conducts daily inventory of office supplies and merchandise and re-stocks as necessary. Acts as internal and external office runner. Serves as backup for administrative office staff and performs other duties as assigned.
This position requires a High School Diploma and 1 year of experience in a customer service or office setting. Applicants must have be familiar with Microsoft Office applications (Word, Excel, Outlook) or equivalent software, and Adobe Acrobat or similar software. Knowledge of standard office procedures, equipment and etiquette is essential.
Must have the ability to communicate effectively, both orally in writing; to work independently and prioritize work so that deadlines are met; and to maintain an effective working relationships with co-workers, supervisors, and interdepartmental personnel. Must also be able to interact professionally with external constituents such as alumni, legislators and members of the judiciary.
It is a conflict of interest to apply for this position if also applying for admission to the Florida State University College of Law.
Bachelor's Degree and prior work experience in an academic or legal office setting is preferred.
The College of Law prefers that applicants attach a resume and cover letter to the online application.
Executive Assistant to the Assistant Dean for Administration
Florida State University College of Law
425 West Jefferson Street, Rm A306 Advocacy Center Tallahassee, FL 32306-1601
T: (850) 644-3401 E: firstname.lastname@example.org W: www.law.fsu.edu
Anticipated Salary Range
Anticipated salary range is $10 - $12 per hour, depending upon experience.
This is an OPS/temporary Job.
Position is full-time, M-F, 8:00 a.m. - 5:00 p.m.
Criminal Background Check
This position requires successful completion of a criminal history background check.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. The College of Law prefers that applicants attach a resume and cover letter to the online application.
Open until filled
This position is being advertised as open until filled.
Affordable Care Act
OPS employees are covered under the Affordable Care Act. OPS employees that meet certain criteria will be offered affordable health care coverage. For more information, please visit the following website regarding the Affordable Care Act, http://hr.fsu.edu/?page=benefits/insurance/insurance_home&ops=1.
Tobacco Free Campus
Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf