Office Assistant I (Counseling Dept.)
To perform varied general clerical duties and type a variety of materials.
Office Assistant I (Counseling Dept.)
Contra Costa College
This is the entry level class in the Office Assistant series and positions within this class are considered to be in a training status. Work at this level is distinguished from that of the Office Assistant II in that the duties are of a standard and prescribed nature. Positions assigned to this class may be required to provide general and specific information at a student service counter. As experience is acquired, the employee performs with increasing responsibility.
Examples of Duties/Essential Functions
Duties may include, but are not limited to, the following: Answer phones; schedule and reschedule appointments; provide general information, catalogs, and applications. Prepare counselor sheets and drop-in sheets; prepare student folders as needed. File transcripts, tests, advisory certificates and probation reports. Type exams, memoranda, letters and dittos; input and retrieve information from computer; prepare statistical reports. Process bills and maintain running balance of monies. Order supplies and maintain inventory; maintain storeroom. Perform related duties as assigned
Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be: Experience: None required. Training: Equivalent to completion of the twelfth grade including or supplemented by specialized clerical courses.
Minimum Qualification-Knowledge Of
English usage, spelling, grammar and punctuation. Office methods and equipment.
Minimum Qualification-Skill To
Type at a speed of not less than 45 net words per minute from clear copy. Perform routine clerical work. Learn and operate office machines and learn office methods, rules and policies. Understand and carry out both oral and written instructions. Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
- Experience working with a diverse undeserved student population.
-High level of organizational skills and overseeing daily office functions.
-Excellent customer service and problem-solving skills.
-Ability to analyze and improve processes.
-Advanced Skills in Microsoft Office Suite and database applications.
Special Instructions to Applicants
THIS POSITION REQUIRES A TYPING SPEED OF 45 NET WPM. A VALID TYPING CERTIFICATE ISSUED WITHIN THE PAST 12 MONTHS FROM AN EMPLOYMENT AGENCY OR BUSINESS SCHOOL MUST BE SUBMITTED WITH YOUR APPLICATION. INTERNET TYPING TESTS ARE NOT VALID AND WILL NOT BE CONSIDERED. FOR TYPING CERTIFICATE INSTRUCTIONS, PLEASE COPY AND PASTE THE LINK BELOW. http://www.4cd.edu/career/docs/typing%20test.pdf
Note: New employees will be placed at the first step which is $2,790.00 per month. Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $3,400.00 per month is reached on the salary schedule.
Job Close Date:
Open Until Filled
The Contra Costa Community College District does not discriminate against any applicant for employment on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, age, sex, or sexual orientation. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.