Assistant Director, Center of Excellence

Mar 17, 2017
Institution Type
Community College

Assistant Director, Center of Excellence

Mt. San Antonio College

Job Category: Management

Employee Group:

Time (Percent Time): 100%

Term (months/year): 12 Months

Current Work Schedule (days, hours): Monday - Friday, 8:00am - 4:30pm

Salary Range: M-6

Salary: Steps 1 - 6, $76,092 - $88,080 annually

Shift Differential:

Health & Welfare: The College contributes $7,775 toward annual premiums for medical, dental, vision, and life insurance coverage. Lifetime retirement benefits provided for eligible retirees. The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and MetLife Social Security Alternative Plan.

Department: Business Division

Open Date: 03/16/2017

Closing Date:

Open Until Filled: Yes

Basic Function/Overview:
Under the administrative direction and oversight of the Director, Center of Excellence, the Assistant Director, Center of Excellence assists with, organization, oversight, and coordination of Center of Excellence (COE) activities. Provides advanced research for regional and statewide studies; utilizes data and research tools including data visualization software, labor market data sources, statistical software, online survey services, and other sources; responds to data requests from the regional community colleges and other stakeholders, manages research staff, and assists with regional presentations and meeting attendance. This position is an overtime-exempt supervisory classification.

Receives general direction from the Director, Center of Excellence. Exercises general supervision over professional, technical, and administrative support staff.

This is an Assistant Director classification in the Center of Excellence. The incumbent oversees, directs, and participates in major activities and programs in the Center of Excellence, and is responsible for providing professional-level support to the Director, Center of Excellence, in a variety of areas. Assists in short-term and long-term planning, development and administration of departmental policies, procedures, and services. Successful performance of the work requires an extensive professional background, as well as skill in coordinating departmental work with that of other College departments and divisions. Responsibilities include performing and directing many of the department's day-to-day administrative functions. This class is distinguished from the Director, Center of Excellence in that the latter has overall responsibility for all functions of the Center of Excellence unit and for developing, implementing, and interpreting institutional policy.

Essential Duties/Major Responsibilities:

• Plans and oversees the daily functions, operations, projects, and activities of the Center of Excellence, including workforce research, partnership development, strategic planning, and Chancellor’s Office special projects.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the COE; recommends within program policy, appropriate service levels, and resources; recommends and administers policies and procedures.
• Assumes responsibility for and ensures the completion of assigned COE research projects: from the development of the methodology to the publication of the final products; such as reports, research briefs, or presentations.
• Analyzes a wide variety of proprietary, public, and private labor market data using statistical tools, data visualization software, and quantitative and qualitative research methodologies.
• Conducts literature review and provides analytical writing for the COE research reports and other publications.
• Develops visualizations of research findings.
• Provides project management services to the Director, Center of Excellence on research projects. Helps plan tasks, track progress, and complete each of the assigned projects.
• Coordinates marketing for the COE initiative, including but not limited to maintaining COE website, managing COE presence on social media websites and updating marketing materials.
• Presents data and research at community college events in Los Angeles/Orange county region when the Director, Center of Excellence is not available.
• Validates research data with appropriate industry representatives and focus groups.
• Assists Director, Center of Excellence in managing and reviewing the work of research support staff and outside vendors as it relates to assigned projects.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees on performance issues; recommends discipline to the Director, Center of Excellence.
• Conducts research on workforce development needs, including primary research, industry surveys, interviews, secondary research, and data analysis; prepares and publishes environmental scan studies; provides consultation and technical expertise to regional community colleges concerning emerging jobs and workforce needs; responds to inquiries and provides detailed and technical information concerning projects.
• Participates in COE communications and information between other regional centers, community agencies, independent contractors, staff, faculty, administrators, businesses, and economic development and governmental agencies; conducts marketing and outreach activities.
• Attends and participates in professional group meetings, various committees, and advisory groups; makes presentations at meetings and conferences; stays abreast of new trends and innovations related to COE programs, projects, and services.
• Advises, provides guidance, and prepares and delivers presentations on issues pertaining to the COE.
• Maintains and directs the maintenance of working and official departmental files.
• Monitors changes in laws, regulations, and technology that may affect College or Center operations; implements policy and procedural changes as required.
• Prepares, reviews, and presents staff reports, various management, and information updates.
• Responds to difficult and sensitive public inquiries and complaints, and assists with resolutions and alternative recommendations.
• Provides a working and learning environment that is free from prohibited discrimination, harassment, and retaliation (DHR), and provided by applicable law and College policies. Attends College mandated DHR training and participates in DHR investigations as directed. Prevents discrimination and harassment and retaliation against individuals who bring these complaints forward through recognizing and reporting possible incidents to the Director of Equal Employment Opportunity Programs in Human Resources.
• Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.

Other Duties:

• Performs other related duties as assigned

Knowledge Of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation.
• Principles and practices of employee supervision, including work planning, assignment, review, and evaluation, and the training of staff in work procedures.
• Principles and practices involved in planning, organization, and direction of Center of Excellence (COE) operations and activities including economic development functions and the development of programs and resources in support of emerging industry and workforce trends.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned programs, projects, and operations.
• Methods and techniques for the development of presentations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Principles and procedures of record keeping, technical report writing, and preparation of correspondence and presentations.
• Statistical tools, research methodologies, analysis and report writing, project management, and fiscal reporting methods as used in California government agencies, schools, or colleges.
• Modern office practices, methods, and computer equipment and applications.
• English usage, spelling, vocabulary, grammar, and punctuation.
• Techniques for effectively representing the College in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and College staff, including individuals of various ages, disabilities, socio-economic and ethnic groups.

Skills and Abilities:

• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the assigned program areas.
• Provide administrative and professional leadership.
• Plan, organize, and direct operations and activities.
• Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
• Plan, organize, direct, and coordinate the work of professional and technical personnel; delegate authority and responsibility.
• Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Effectively administer a variety of programs, projects, events, and administrative activities.
• Effectively represent the College in meetings with various educational, business, professional, regulatory, and legislative organizations.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Understand scope of authority in making independent decisions.
• Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Minimum Qualifications/Education & Experience:

Equivalent to graduation from a regionally accredited four-year college or university with major coursework in social sciences, economics, business administration, or a related field and two (2) full-time equivalent years in social science or educational research, specifically, with compiling, analyzing and filtering data, translating the data to answer research questions and developing research reports.


Preferred Qualifications:

• Knowledge of the California Community College System.
• Knowledge of labor market data and analysis.
• Knowledge of visualization principles and techniques (preferably Tableau software).
• Expertise in computer software applications relating to data analysis and report generation. High proficiency in Excel.

License(s) & Other Requirements:
Employees may periodically be required to operate a vehicle that necessitates possession of a valid California driver’s license. Such employees must have the ability to secure and maintain a valid California driver’s license.

Working Environment:
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff, students, and/or the public in interpreting and enforcing departmental policies and procedures.

Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various College and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.


Instructions re: Confidential Letter of Recommendation:

Conditions of Employment:

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees - The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here:

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Examination Requirements:

Typing Certificate Requirements:

Application Procedure:

First Review of Applications: Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on April 18, 2017 are assured consideration.
Applicants must submit all of the following materials online at to be considered for this position:
1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed résumé that summarizes educational preparation and professional experience for the position.
4. College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.

Special Notes:

Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions (if applicable) have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail:


Foreign Transcripts:

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.


Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail:

Selection Procedure:
A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Interviews may include a writing sample, committee presentation, and/or performance test. The committee will recommend finalists to the President/CEO and/or Vice President of (Division) for a second interview. The number of vacancies is dependent on student enrollment, College resources, needs, and Board of Trustees’ approval. The starting date will be following Board approval and receipt of live scan clearance. TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to $500 maximum. Relocation costs will be borne by the successful candidate.

Special Instructions to Applicants:

To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at to complete and submit your application for this position.

EEO Policy:
The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest:
Conflict of Interest

Cancel RTF Policy:
We reserve the right to reopen, re-advertise, delay, or cancel filling this position.

To apply, visit:


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