Assoc. Director Procurement, Contract and Sourcing

Mar 17, 2017
Institution Type
Four-Year Institution
About The Unit: The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

Unit Job Summary: The Associate Director of Procurement, Contract and Sourcing directs and participates in efforts that lead to cost optimization through the development of strategic sourcing initiatives, development of metrics/measurable goals for procurement, effective contracting, negotiation, and specification development. Define strategy and implement processes that will deliver acquisition of highest quality of goods and services in the most cost effective manner. The associate director acts in a consultative role with management throughout Chicago Booth by determining how procurement can assist each department in achieving their goals by understanding each department's unique purchasing needs and budgets, and developing sourcing plans and strategies that best meets those needs. Manages efforts in market assessment, RFP, bid strategy developments, vendor supplier negotiations, and e-procurement. Lead negotiations for business terms and develop contracts for the supply of both standard and complex products and services with new and existing suppliers. Manage and facilitate all facets of the procurement activities, including RFPs, RFQs, vendor evaluations and vendor selection. The Associate Director manages indirect procurement and is responsible for identifying division wide procurement cost optimization opportunities, capturing cost reductions on goods and services, driving for best value and assisting the Senior Associate Director and Director with procurement strategy, processes and execution. PRINCIPAL DUTIES AND RESPONSIBILITIES: Develop and maintain school wide indirect spend cube. Analyze spend data, market trends and industry dynamics to prioritize initiatives and establish multi-year phasing of strategic sourcing activities. Manage and facilitate solicitations and proposals, bid process, and contact execution. Manage and facilitate evaluation and award for goods and services in accordance with the University policies and Federal, State, City regulations. Develops and executes forward looking sourcing strategies. Understands supplier markets and anticipates changes in market conditions, reliability of supply and supply economics. Source materials, equipment, supplies and commodity products. Forecasts supply requirements; issues periodic reports on trends; and negotiates pricing, discounts and contracts. Identify suppliers that can offer cost savings/budget targets achievement, by evaluating, negotiating and leveraging market conditions. Build and create business cases/value propositions for identified sourcing opportunities. Communicate and present sourcing opportunities to influence and build internal support among client departments. Negotiate mutually beneficial high value purchasing agreements with key suppliers. Review item specifications for equipment, materials, capital improvements, and services to determine the applicability of the specifications to the procurement needs of the client. Meet and confer with suppliers' representatives to discuss price changes, trade and cash discounts, warehousing, and delivery dates. Conduct formal solicitations; tabulate, review, and compare bids with specifications to verify conformance to specifications; consider the quality of the items or services and the ability of the bidder to meet specifications in order to make a recommendation to the clients of which bids to award. Develop and implement new concepts in work simplification and cost reduction including life cycle costing, systems contracts, value analysis, cost and price analysis and lease/purchase agreements. Understand and monitor key spending trends, cost drivers, market factors and strategic importance of critical services and goods in order to implement appropriate sourcing strategies.

Unit Education: MBA or Master's degree required, preferably in accounting, or finance, or business law. Certificate in Purchasing Management preferred.

Unit Experience: At least three years of relevant experience required, at least six years of relevant experience in purchasing, supply chain management, strategic sourcing, negotiations and contracting concepts preferred. Experience in information technology preferred.

Unit Job Function Competencies: Ability to interface and negotiate with vendor personnel, including senior managers, purchasing managers, and attorneys is required. Strong process management, organizational and effective time management skills required. Excellent oral and written communication skills required. Good interpersonal skills required. Proficient in the use of Microsoft Word, Excel, ACCESS and Outlook required. Excellent analytical, organizational and follow up skills and be able to communicate at all levels required. Ability to exercise independent judgment required. A desire to produce high quality of work required. Quickness, efficiency, and a positive attitude required. Competency in purchasing law and regulations and knowledge of contractual law for external supply and service agreements required. Competency in developing procurement and supplier strategies, developing and growing suppler relationship, and strong vendor performance and contract administration required. Proven management skills (team development, interpersonal relationships, flexibility, problem solving, decision making, and coaching and feedback abilities) preferred.

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