Office Manager, Polsky Center

Location
Chicago
Posted
Mar 17, 2017
Institution Type
Four-Year Institution
About The Unit: The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/

Unit Job Summary: The Polsky Center's mission is to create entrepreneurial leaders through a broad range of experiences, including classroom learning, experiential learning, leading-edge research, and community outreach. The Office Manager focuses on Polsky Center's administrative and office operations. Responsibilities include processing reimbursements, managing Polsky Center space requests, assisting with procurement and vendor relationships, metrics/reporting, and managing logistics. PRINCIPAL DUTIES AND RESPONSIBILITIES: -After learning key components of the Center, work with Executive Director and Associate Director of Operations to prepare quarterly budget reports, forecast future budgetary needs, and prepare annual presentation for the Dean's office. -Create financial summaries detailing revenues and expenses for individual Polsky Center programs, and track historical spending on a per-program basis. -Manage vendor relations and handle the procurement of office materials for the Center, including gift procurement for Polsky Center programs and events, as needed. -Manage data related to financial records within the Center, and maintain excellent recordkeeping. -Develop and maintain strong relationships with Booth and University of Chicago departments, including the offices of Accounting, IT, Legal, H.R., Faculty Services, etc., to smooth and advance the progress of Center activities with these offices. -Manage relationships with external entrepreneurial associations within the city of Chicago and beyond. Process sponsorship transactions with these groups and event-driven needs. -Facilitate student, faculty, and staff usage of citywide shared Polsky Center space and resources, including several downtown offices as well as on-campus spaces. -Write and disseminate award and reimbursement guidelines as well as payment processing instructions, as needed, for student events. Process sponsorships, invoices, deposits, reimbursements, stipends, awards and investment paperwork for Polsky Center programs in a timely manner. Maintain Polsky Center lists/databases/contacts.

Unit Education: Bachelor's degree required.

Unit Experience: At least three years of administrative experience required.

Unit Job Function Competencies: and Outlook email systems)required. Excellent and professional verbal, written, and presentation skills, as well as organizational skills and attention to detail required. Proven ability to handle multiple projects concurrently required. Ability to work with minimal supervision required. Proven ability to work effectively and diplomatically with colleagues, as well as with students, faculty and corporate contacts required. Excellent customer service skills required. Proven ability to seek out, coordinate and appropriately disseminate information required. Ability to work successfully with frequent interruptions required. Ability to travel occasionally between Hyde Park campus and downtown Gleacher Center required. Flexibility to occasionally work late or start early for Polsky Center events required. Proven understanding of the Polsky Center and its goals preferred.