Program Assistant - Part Time (Diagnostic Medicine / Pathobiology)

Location
Kansas
Posted
Mar 14, 2017
Institution Type
Four-Year Institution
General Description of Position: The Department of Diagnostic Medicine/Pathobiology is seeking applicants for a part-time, Program Assistant. The purpose of this position is to plan and coordinate arrangements for special guests and visiting scholars and communicate arrangements to the visitor and associated parties. In addition, this position will assist with publishing newsletters, publications, posters and reports for distribution to the public in support of the Center of Excellence for Emerging and Zoonotic Animal Diseases (CEEZAD). This will also involve assistance with maintaining a project database and website along with the sorting, filing, retrieval and purging of office records and the organization of electronic documents. General administrative duties will also be assigned as needed. Work involves completing several steps and processes and analyzing multiple sources of data to identify facts and take required actions. In addition, this position requires the ability to work flexible hours for example periodically working evenings and weekends to support a conference or workshop. Diversity and Inclusion: Kansas State University embraces diversity, and promotes inclusion in every sector of the institution. The university established the Office of Diversity, led by the associate vice provost for diversity and a dedicated staff.  Additionally, each college has a designated Diversity Point Person to provide insight and guidance.  

Kansas State University received the prestigious Higher Education Excellence in Diversity, or HEED, award from Insight Into Diversity magazine for the past three years.  Multicultural students account for 15 percent of our student population, a university record and continuing trend.

Job Description:
  • This position will provide administrative support by coordinating arrangements for special guests (guest speakers, student training, scholar training, etc.) which will include but is not limited to travel itinerary and accommodations, preparation of seminar notices for hard copy and/or online distribution, room preparation for seminars/meetings, and help visiting scientists with liability/medical insurance, and compliance documentation.
  • This position will assist with maintaining a project database and website along with general administrative duties as assigned.
  • This position will design and assist with publishing newsletters, publications, posters and reports for distribution to the public.
Required Minimum Qualifications: Two years of experience in general office, clerical, or administrative support work. Education may be substituted for experience as determined relevant by the agency.  Preferred Qualifications: Prefer experience in an office setting with maintaining records and review of information for accuracy and clarity. Prefer basic Microsoft Office, Adobe, Scanning, Access database or other database software to manage records. Ability to recognize and maintain confidentiality of records concerning various budgetary, personnel related matters as well as understand and handle sensitive information. Excellent interpersonal, oral, and written communications skills; ability to build constructive and effective relationships with a wide range of people. Strong customer-service attitude. Strong organizational skills, including the ability to prioritize and handle multiple projects simultaneously to meet deadlines.  Special Instructions to Applicants: To apply, please submit an application along with a cover letter, resume and contact information for three professional references.  Screening of Applications Begins: Screening of applications begins immediately and will continue until the position is filled.  Equal Employment Opportunity: Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees. Equal Employment Opportunity is the Law.  Background Screening Statement: In connection with your application for employment, Kansas State University may procure a Background Screen on you as part of the process of considering your candidacy as an employee.