Job Number: 74304
Note: Not all unique aspects of the job are covered by this job description. JOB PURPOSE: Manage the entire procure-to-pay process related to requests for goods and services, including company's sourcing operations, processing, customer service and the direct the payment support unit.
- Supervise employees; coach, counsel, and advise supervisory and clerical support staff; provide training and development for the staff.
- Manage University-wide processing of purchasing and accounts payable transactions, travel and entertainment expense reporting processing, and audit and policy compliance.
- Implement operating standards, policies, and procedures to ensure the integrity of the financial data and maximize cash flow through controlled disbursement of funds.
- Manage and coordinate workflow for entry into purchasing system for requisitions, purchase orders, and payment. Identify and communicate systems issues; manage setup of new items and suppliers.
- Monitor and improve performance of the processing group; collect, analyze, and report operating benchmarks and other performance measures, driving for continuous improvement in all aspects of the process. Implement industry best practices and automate manual processes to continually reduce operating costs.
- Develop and document processes and procedures to ensure compliance with internal control and regulatory requirements.
- Provide operational insight into the development of procurement systems and processes, based on extensive knowledge of the procurement business process.
- Participate in projects related to procurement reengineering and/or support system enhancements and upgrades. Direct efforts of project team or assigned staff within section of complex project.
- Oversee customer service support, problem resolution, inquiry responses, special handling and non-supplier based invoicing and quality control
- Coordinate with project conversion team during process of new affiliate purchase; develop consolidation tasks; manage assignments and direct sourcing training for new employees.
Knowledge, Skills and Abilities:
- Excellent working knowledge of Microsoft Office Suite.
- Project management experience, preferred.
- Relevant source-to-pay systems experience preferred.
- Demonstrated leadership skills.
- Frequently perform desk based computer tasks, use a telephone, sit and use light/fine grasping.
- Occasionally stand, walk and write by hand, lift, carry, push, and pull objects weighing 10 pounds or less.
- Rarely kneel, crawl, climb, twist, bend, stoop, squat, reach or work above shoulders, grasp forcefully and sort, file paperwork or parts.
- Ability to obtain and maintain a valid California non-commercial class license.
WORKING CONDITIONS: May require extended working hours during peak cycles; travel to school/unit sites across university and off campus. May be exposed to allergens, biohazards, chemicals, noise >80db TWA, radiation, electromagnetic fields, high voltage electricity and temperature extremes at school/unit or off campus sites.
- When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Job: Compliance Legal
Location: Business Affairs: Financial Management Services (FMS)
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.