Administrative Assistant I, Residency Coordinator

East Lansing, MI
Mar 16, 2017
Institution Type
Four-Year Institution

Michigan State University has been working to advance the common good with uncommon will for more than 150 years. One of the top research universities in the world, MSU focuses its vast resources and collaborative power on creating solutions to some of the world’s most pressing challenges, while providing life-changing opportunities to a vibrant and diverse community of students and scholars, athletes and artists, scientists and leaders.

Posting Number: 5107

Internal Posting Date: 03-15-2017

Internal Closing Date: 03-21-2017

External Closing Date: 03-21-2017

Review of Applications begins on:

Job Title: Administrative Assistant I

Position Title/Rank:

Multiple Position Numbers:

Multiple Position Numbers:

Major Administrative Unit/College: College of Human Medicine

Primary Department: 10022820 SURGERY - CHM

Position Employee Group: Professionals-AP

Appointment Basis:

Appointment Status:

Employment %: 100

Full-Time/Part-Time: Full-Time

Work Hours: Variable

Varied Work Hours (if applicable): Typical work schedule is 8 a.m. to 5 p.m.; occasional after
hours, evening, and/or weekend work required.

Limited Term/Flexible Appointment/Off-Date Information:

Faculty: Salary Range Support Staff: Pay Minimum Salary Negotiable

If flex, dates of annual flex leave:

Pay Grade Level: 10

Position Summary: The successful candidate will assist the MSU Integrated Residency Program and General Surgery Program Director with the Residency by ensuring that regulatory and accreditation standards are met, educational activities that support the curriculum are established, departmental policies are created and enforced, and recruitment strategies are implemented so that a highly successful residency program is maintained;
supports the accreditation process, including coordinating and actively participating in site visits; will assist in planning Department events (Graduation, Orientation, Resident Recruitment, Annual Retreat). This position requires independent judgment and the ability to handle stressful
situations and highly confidential information.

Faculty: Minimum Qualifications Support Staff: Minimum Requirements Knowledge equivalent to that which normally would be acquired through the first two or three years of college, such as an associate's degree in a business related field, or in a field related to the area of employment; six months to one year of related and progressively more responsible or expansive work experience in word processing, database, spreadsheet, presentation software and/or desktop publishing, Web page software; office procedures or in performing responsibilities related to the operational activities of the employing unit; or an equivalent combination of education and experience; possession of a valid vehicle operator's license.

Typing Requirements (wpm):

Desired Qualifications: A bachelor's degree in a business related field; extensive use of Microsoft Word, Excel, PowerPoint, and Publisher (labels, mail merges, data entry, create invitations); extensive scanning and filing experience; ability to dictate meeting recordings and take detailed meeting minutes; knowledge of video and phone conferencing; ability to work in a fast-paced environment; ability to work on multiple projects and see them through to completion; ability to organize work load and prioritize activities; willingness to learn multiple programs (New Innovations, ACGME, ABS, SCORE, Pass Machine, Sparrow On-Call); ability to work in a team setting, work out problems without much direction, and contribute to maintaining a positive work environment; ability to problem solve and make decision; ability to talk in large group settings; ability to lift upwards of 20lbs; ability to walk for mid/long period of time); organizational skills, attention to detail, and ability to maintain confidentiality.

Summary of Health Risks and Physical Demands (if applicable):

Required Applicant Documents: Resume/CV
Cover Letter

Optional Applicant Documents: Other Document

Number of Reference Letters Required: No letters required

Special Instructions to Applicants:

Department Website Address:

Name/Title/Email Address of Search Committee Chair:

If flex, dates of annual flex leave:

If flexible appointment, indicate end date of annual flex leave:

If flex, number of months worked per year:

Web Address for Posting:

Union Affiliation: Union

MSU is an affirmative action, equal opportunity employer. MSU is committed to achieving excellence through cultural diversity. The university actively encourages applications and/or nominations of women, persons of color, veterans and persons with disabilities.


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