Finance Manager, IIC

Mar 16, 2017
Institution Type
Four-Year Institution
About The Unit: POSITION SUMMARY Reporting to the Executive Director, the Finance Manager will manage the financial operations for International Innovation Corps and the Tata Centre for Development, within the United States and the Uchicago Delhi Center in India (as well as any potential expansions into other countries). The Finance Manager manages all financial reporting and compliance for IIC and its centers, coordinating all US and India financial and programmatic grant reporting. In addition, the Finance Manager will work closely and coordinate with the Operations Coordinator in India and the Associate Director of Operations in the US, unit heads within the IIC/TCD team on respective budgets, as well as third-party accountants, auditors and lawyers, and partners to ensure accuracy and efficiency in the organization's overall finances. By ensuring the completion and accuracy of these financial functions, the Finance Manager is directly contributing to the financial health of IIC and the TCD. The Finance Manager will work closely with the AD of Operations to ensure sound budget reporting and visibility, as well as the AD of Talent and Partnerships to ensure sound alignment between finances and human capital management, including the hiring process for India-based employees. KEY RESPONSIBILITIES Manage the daily financial operations of IIC and TCD, with special attention to grant-sponsored projects, ensuring all US- and India-based activities are conducted in a thorough, efficient, and compliant manner - Coordinate and ensure compliance of US- and India-based financial and programmatic grant reporting o Manage programmatic reporting process for grants on an as-needed basis o Ensure and monitor compliant activity for all financial reporting according to grant and University requirements o Coordinate with associated project administrators to collect and consolidate all financial and program reports from all University of Chicago partners to produce program and financial reports that reflect global activities o Oversee and review report preparation and ensure all information is being tracked and shared with necessary parties at the University and in India o Manage files related to grants and finances to ensure readiness for donor audits o Ensure AURA Grants and AURA IRB is fully updated and accurate for all program activities - Ensure University compliance standards are being met across all accounts and transactions in accordance with each country's requirements and regulations: o India: - Oversee the Operations Coordinator in India to ensure all data entry is accurate and appropriately tracked, all expenses are submitted on time, and all forms are submitted in a compliant and clear manner - Ensure that all expense systems and processes are clearly communicated and followed by all project partners and anyone utilizing grant funds - Review and submit all fortnightly payments to third-party accountants in India by the necessary deadline - Responsible for reviewing and releasing payments from bank account in India o US: - Track all paid and pending project and management expenses originating in the US - Conduct monthly reconciliation of ledgers and update budgets against actuals report for US-based activities - Ensure all supporting materials and digital files for US-based payments are organized, complete and accurately and consistently traced - Reconcile inaccurate invoices for US-based activities and request invoices of unpaid services; manage the correction/credit process if accounts are incorrectly billed

Unit Job Summary: - Provide support building budget projections for administrative and fundraising needs o Work with the Director on budget realignments with the appropriate University tracking system, in internal & external budget summaries, and in budget narratives o Support IIC Project Manager with financials and budgets for new grant proposals o Manage communications with vendors and Fellows as it relates to payment questions o Collaborate with the Harris Finance Team to report all financial projections for each upcoming quarter and fiscal year In close collaboration with the Global Engagement Office and the University's legal counsel, Oversee and manage the work of third-party auditors and accountants - primarily but not exclusively in India - to ensure the timely and accurate completion of audits and reporting - Serve as lead and primary contact during donor audits to ensure that all audits are to standard, checked and complete for submission before the deadline o Maintain regular and clear communication, ensuring clear understanding of IIC's and its centers' requirements and obligations under respective grants and funding o Provide updates to the Executive Director on audit requirements and timelines - Manage relationship with accountants, auditors and other necessary third-parties in India to ensure compliant, thorough, timely reporting o Ensure third-party auditors and accountants have all the information they need to complete semiannual financial audits o Ensure third-auditors and accountants in India are doing a thorough review of all accountants and that any feedback in incorporated into processes on both ends Develop and maintain strong relationships and clear communication with University finance offices, including Harris Finance Team, Global Engagement, Sponsored Award Accounting and Financial Services - Partner with central Financial Services, URA and the Harris Finance team to execute post-award administration o Lead all aspects of post-award administration, including account creation, regulatory and compliance monitoring, effort reporting, reconciliation and error corrections, grant projections, grant or account interim reports and closeouts o Communicate with Principal Investigators (PIs) about the specifics of their grants, contracts, and/or projects, including how to process various financial transactions, specific regulations imposed by awarding agency, expense allowances by grant, contract or project status, UChicago financial policies, and supporting documentation requirements o Manage sub-awards and sponsored consulting agreements including set-up and execution o Compare actual spending to the originally budgeted award, identifying and communicating variances - Work closely with the Harris Finance Team, providing support and technical expertise on IIC (and centers') financials as required by the Harris school's reporting commitments

Unit Education: EDUCATION - Bachelor's degree in Finance, Accounting, Business Administration, Public Policy or related field required - Master's degree in Finance, Accounting, Business Administration, Public Policy or related field strongly preferred

Unit Experience: EXPERIENCE - A minimum of 5-7 years of administrative, accounting, or financial analysis experience required - Expertise with federal and non-federal grant and contract policies in the US or India required - Experience working with local and/or international NGOs preferred - Knowledge of the University of Chicago's systems and processes a plus but not required

Unit Job Function Competencies: COMPETENCIES - Strong knowledge and application of various financial principles, practices, and applications including budgeting, financial planning, and financial reporting. - Strong interpersonal skills with the ability to remain courteous and professional at all times - Ability to manage competing priorities and work flexibly in working within a growing organization - Excellent written and verbal communication skills - Ability to research issues and propose solutions to problems - Ability to effectively work on multiple projects simultaneously and to meet deadlines - Ability to understand details contained within grant contractual language - Ability to operate Microsoft Word, Excel, the internet, and e-mail at the advanced level - Experience with University systems such as Business Objects, AURA, GEMS, BuySite, Workday or similar systems a plus - Ability to work with and meet the needs of diverse constituents - Ability to effectively collaborate with team members across functions and geographies

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