Associate Producer, Speaker Series

Mar 16, 2017
Institution Type
Four-Year Institution
About The Unit: The Institute of Politics (IOP) is a non-partisan program at the University of Chicago that aims to enrich the public's understanding of politics and policy, and to inspire the next generation of leaders by providing students with opportunities to engage with the leading public servants and political practitioners of our time.

Unit Job Summary: Researches topics and speakers around which to develop content and speaker series events. Develops timelines for planning and day-of-event activities. Provides operational support for a series of events. Plans and executes a full spectrum of logistics (e.g., facility selection, menu planning, transportation arrangements, and audio/visual equipment) for Speaker Series and special events, as needed. Helps develop a communication plan for events. Collaborates with others to develop marketing materials, such as brochures, booklets, etc. Negotiates contracts with vendors and coordinates vendor services to ensure that meeting and event needs are met. Troubleshoots issues/conflicts that arise during the course of events. Troubleshoots technical issues as they arise. Gathers and analyzes feedback and develops improvement suggestions and implements, as necessary. Expected to be onsite during most events, including past business hours and some weekends. Responsible for advising student-led programming series. Some travel may be required. Plays a vital role in the execution of the Institute of Politics' acclaimed Speakers Series. Works with Director of Speaker Series to design overall content and focus of IOP speaker series program(s), consistent with platform goals. Aggressively identifies, selects and books guest speakers and moderators, coordinating with those managing with guest logistics. Develops novel and creative ways to present content and conceptualizes the format of IOP speaker series events. Participates in creative meetings to brainstorm ideas, select programming content and delegate work assignments. Writes and prepares letters of invitation, event briefings and program promotional copy. Pre-interviews guests, develops interview questions where necessary/appropriate and writes and produces program copy and related event briefings. Supports and maintains relationships with internal and external programming partners, working effectively and collaboratively with University departments, centers and student organizations (among others) to produce and execute a diverse array of programs. Reports to the Institute's Director of Speaker Series.

Unit Education: Bachelor's degree required. Advanced degree preferred. Degree in a field related to political science, public policy, journalism, communications or history preferred. Interest in, and knowledge about politics and public policy is preferred.

Unit Experience: Minimum of 2-3 years experience working in an editorial and/or programming environment, including journalism, broadcast programming, and/or live event production required.

Unit Job Function Competencies: Exceptional interpersonal verbal and written communications skills Superb research skills and demonstrated resourcefulness Excellent time management skills, with the ability to prioritize and multi-task on deadline in a fast paced environment. In-depth knowledge of, and passion for, politics, public policy and current events (local, national and international). Willingness to approach contentious issues from all possible sides, with an eye towards fairness and accuracy. Ability to conceptualize timely opportunities for speakers and topics and to develop them into compelling events Strong background in guest/talent bookings. Strong organizational skills and superb eye for detail. Strong commitment to diversity. Demonstrated effectiveness as a creative, collaborative team player. Ability to solve problems and make decisions effectively. Demonstrated ability to work collaboratively and effectively in a team environment with a wide range of constituencies including high-profile guests, senior leaders, Board members, colleagues, students and volunteers. Proficiency with computers including Microsoft Office suite and Google docs.

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